Site Business Support Administrator

Line Up Aviation; Portsmouth; On-site; GBP 23,000 - 32,000; Full time

Job summary

Line Up Aviation seeks a Site Business Support Administrator in Portsmouth to provide comprehensive administrative and secretarial support to the Connected Intelligence team. The role is on a 12-month contract with a 37-hour workweek, Monday to Friday, and pays £20 per hour via Umbrella.

Key duties include managing calendars, arranging local and international travel, preparing reports and correspondence, and coordinating with internal functions and external vendors.

Qualifications

• Proven experience as a Secretary, Administrative Assistant, or in a similar support role within a corporate/defence setting.
• Strong organizational and time management skills with the ability to multi-task.
• Proficiency in MS Office and high attention to detail in written communication.

Responsibilities

• Act as the central point, supporting all functions within the Connected Intelligence business, at Portsmouth.
• Collaborate with functions to provide smooth operation support and logistics.
• Prepare and edit correspondence, reports, presentations, and action-item tracking from meetings.
• Gather performance metrics to compile weekly or monthly business unit reports.
• Process expense reports, purchase orders, and other financial documentation per company policy.
• Assist with office management tasks and liaise with external vendors.
• Support the Site Director for high-profile visits and travel arrangements.

Skills

Administrative support

Calendar management

Travel coordination

Microsoft Office

Communication skills

Discretion

Education

Secretarial qualification

Tools

Microsoft Office Suite

Job description

Role: Site Business Support Administrator

On behalf of our client, we are seeking to recruit a Site Business Support Administrator on an initial 12-month contract. As the Site Business Support Administrator provide comprehensive administrative and secretarial support to the Connected Intelligence team.

Pay: £20 per hour Via Umbrella

Location: Portsmouth

Contract: Monday - Friday 37 hours per week, 12 months

IR35 Status: Inside

Security Clearance: BPSS

Responsibilities

• Act as the central point, supporting all functions (Engineering, PM, PMO, Quality, Finance etc.) within the Connected Intelligence business, at Portsmouth.
• Collaborate with the functions to ensure smooth operation support to:
• Provide support to the Functions in Preparing all logistics and correspondence for internal and external visitors to site.
• Support the Site Director in preparing for any high-profile visit which includes the CI teams.
• Manage complex calendars, schedule cross-functional meetings, and book local and international travel for department heads and teams.
• Support the Functional heads in managing and maintaining complex calendars, scheduling meetings, appointments, and travel arrangements for assigned personnel.
• As required by functional heads Prepare and edit correspondence, reports, presentations, and other documents, and track action items from high-level divisional meetings.
• Gather performance metrics from various teams to compile weekly or monthly business unit reports.
• Process expense reports, purchase orders, and other financial documentation in accordance with company policies.
• Support office management tasks such as ordering supplies, managing facilities requests, and liaising with external vendors.

Essential Skills

• Proven experience as a Secretary, Administrative Assistant, or in a similar support role, preferably within a large corporate or defence industry setting.
• Exceptional organizational and time management skills with the ability to prioritize effectively and manage multiple tasks simultaneously.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
• Strong interpersonal skills and the ability to build rapport with diverse stakeholders.
• Discretion and ability to handle confidential information with integrity.
• Proactive attitude with a strong sense of initiative and problem-solving abilities.
• Ability to work independently and as part of a team in a fast-paced environment.