Executive Assistant

Marshall Land Systems; Cambridge; On-site; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Autonomy

Executive exposure

Professional development

Cross-functional projects

Relationship building

On-site Cambridge

Job summary

Marshall Land Systems in Cambridge is seeking an Executive Assistant to provide high-level, confidential support to the CFO and CRO. You will manage complex diaries, organise meetings, prepare materials, and brief executives to keep them prepared and focused.

You will coordinate travel, handle expenses, liaise with internal and external stakeholders, and contribute to office operations. The role offers autonomy, exposure to senior leadership, and opportunities to influence critical business

Qualifications

• Significant experience in an EA/PA or senior administrative position.
• Experience supporting senior executives or members of a leadership team.
• Experience working within a corporate, professional services, finance, manufacturing or similarly fast-paced environment.
• Experience coordinating projects, business activities or cross-functional initiatives.
• Excellent organisational and time-management skills, with the ability to manage multiple priorities and tight deadlines.
• Exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the confidence to communicate with people at all levels.
• The ability to work independently, use initiative and anticipate requirements.
• A high level of discretion and experience handling confidential or commercially sensitive information.
• A professional, flexible and approachable manner.
• Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.

Responsibilities

• Provide proactive, professional and confidential EA support to members of the Executive Team focused on the CFO and CRO.
• Manage complex and frequently changing diaries, prioritising appointments and resolving scheduling conflicts.
• Organise internal and external meetings, coordinating attendees, rooms, technology and refreshments where required.
• Prepare meeting agendas, papers, presentations and supporting documentation.
• Ensure executives are fully briefed and prepared for meetings by coordinating relevant information and actions in advance.
• Attend meetings where appropriate, taking accurate notes and maintaining action logs.
• Follow up on agreed actions and deadlines to ensure commitments are delivered.
• Arrange and coordinate domestic and international travel, including transport, accommodation, itineraries and associated documentation.
• Manage expenses, invoices and other administrative requirements on behalf of the CFO and CRO.
• Handle confidential, commercially sensitive and personal information with a high degree of discretion and professionalism.
• Draft, prepare and proofread correspondence, reports, presentations and other documentation.
• Act as a professional point of contact for internal and external stakeholders, responding to queries and directing matters appropriately.
• Build effective working relationships with colleagues, customers, suppliers and senior stakeholders.
• Support the CFO and CRO with the coordination of key business activities, projects and deadlines.
• Assist with the preparation and coordination of presentations, reports and management information.
• Coordinate information, actions and follow-ups across departments on behalf of the executives.
• Assist with the organisation of meetings, workshops and events as required.
• Maintain a strong understanding of business priorities and proactively anticipate administrative requirements.
• Support the planning and logistics of key industry shows, with occasional attendance where required.
• Travel occasionally as required by the role.
• Provide general administrative support as required.
• Provide holiday and absence cover for other administrative functions within the office.
• Contribute to the smooth and professional running of the wider office environment.

Skills

Executive support

Diary management

Meetings coordination

Travel planning

Expense management

Confidentiality

Stakeholder management

Microsoft Office

Communication skills

Tools

Microsoft Office

Job description

Brief Description

This is an exciting opportunity to join Marshall Land Systems as an Executive Assistant, providing high-level, proactive and confidential support to the Chief Financial Officer (CFO) and Chief Revenue Officer (CRO). You’ll play a key role in helping your stakeholders stay organised, prepared and focused across their areas of responsibility. This is a varied position combining executive-level support with wider business coordination and office administration, giving you excellent exposure to senior stakeholders and the wider organisation. You’ll work with a high degree of autonomy, using your judgement and initiative to anticipate requirements, manage competing priorities and ensure tasks are followed through to completion. If you enjoy being the person who keeps things moving, builds strong relationships and makes a real difference to the effectiveness of senior leaders, this could be an excellent opportunity for you.

Your Responsibilities Will Include

Executive Support

• Provide proactive, professional and confidential EA support to members of the Executive Team focused on the CFO and CRO.
• Manage complex and frequently changing diaries, prioritising appointments and resolving scheduling conflicts.
• Organise internal and external meetings, coordinating attendees, rooms, technology and refreshments where required.
• Prepare meeting agendas, papers, presentations and supporting documentation.
• Ensure executives are fully briefed and prepared for meetings by coordinating relevant information and actions in advance.
• Attend meetings where appropriate, taking accurate notes and maintaining action logs.
• Follow up on agreed actions and deadlines to ensure commitments are delivered.
• Arrange and coordinate domestic and international travel, including transport, accommodation, itineraries and associated documentation.
• Manage expenses, invoices and other administrative requirements on behalf of the CFO and CRO.
• Handle confidential, commercially sensitive and personal information with a high degree of discretion and professionalism.
• Draft, prepare and proofread correspondence, reports, presentations and other documentation.
• Act as a professional point of contact for internal and external stakeholders, responding to queries and directing matters appropriately.
• Build effective working relationships with colleagues, customers, suppliers and senior stakeholders.

Business & Office Coordination

• Support the CFO and CRO with the coordination of key business activities, projects and deadlines.
• Assist with the preparation and coordination of presentations, reports and management information.
• Coordinate information, actions and follow-ups across departments on behalf of the executives.
• Assist with the organisation of meetings, workshops and events as required.
• Maintain a strong understanding of business priorities and proactively anticipate administrative requirements.
• Support the planning and logistics of key industry shows, with occasional attendance where required.
• Travel occasionally as required by the role.

General Office & Administration

• Provide general administrative support as required.
• Provide holiday and absence cover for other administrative functions within the office.
• Contribute to the smooth and professional running of the wider office environment.

Apply if you have most of the following

• Previous experience in an Executive Assistant, Personal Assistant or similar senior administrative role.
• Experience supporting senior executives or members of a leadership team.
• Experience working within a corporate, professional services, finance, manufacturing or similarly fast-paced environment.
• Experience coordinating projects, business activities or cross-functional initiatives.
• Excellent organisational and time-management skills, with the ability to manage multiple priorities and tight deadlines.
• Exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the confidence to communicate with people at all levels.
• The ability to work independently, use initiative and anticipate requirements.
• A high level of discretion and experience handling confidential or commercially sensitive information.
• A professional, flexible and approachable manner.
• Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.

Technical Skills / Education

A formal qualification is not essential where the candidate can demonstrate strong, relevant experience. We are particularly interested in candidates who can demonstrate:

• Significant experience in an EA, PA or senior administrative position.
• Strong experience supporting senior executives and managing complex diaries and competing priorities.
• Excellent Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint.
• Strong written and verbal communication skills.
• Experience preparing professional correspondence, presentations, reports and meeting documentation.
• The ability to handle sensitive and confidential information appropriately.
• Strong organisational, planning and coordination skills.

Additional Local Needs

• The role will be based on-site in Cambridge 3‑4 days per week, with flexibility required depending on business needs.
• Travel will occasionally be required to our site in South Wales and trade shows
• Successful candidates will be required to complete a BPSS security check.

Benefits Of The Role

• Varied and rewarding role with exposure to executive-level support, business coordination and wider office operations.
• High level of autonomy, giving you the opportunity to use your judgement, take ownership and make decisions.
• Senior-level exposure, working closely with members of the Executive Team and other key stakeholders.
• Professional development opportunities through involvement in projects, business activities and cross-functional initiatives.
• Strong relationship-building opportunities, working with colleagues and stakeholders across all levels of the organisation.
• Opportunity to make a real impact, helping senior leaders and the wider business operate effectively and efficiently.
• Insight into the wider business, providing valuable exposure beyond traditional EA responsibilities.

Marshall Land Systems is a Canadian-owned global company with an unrivalled pedigree of British engineering excellence. From its origins in Cambridge, UK, through more than a century of innovation, pioneering advances from the nose of Concorde to the early Hydrogen fuel cell technology that ultimately powered the moon landings, Marshall engineers now continue to innovate specialist vehicles and infrastructure for NATO forces across the world.

From bomb disposal vehicles to deployed shelters, from command and control to CT scanners on the battlefield, Marshall Land Systems protects people in critical situations with the very best in engineering.

It employs 600 people with major facilities the UK, Canada, and the Netherlands.