Secretarial & Administrative Support

Confidential; Greater London; On-site; GBP 28,000 - 40,000; Full time

Job summary

Confidential in City of London is seeking a capable Secretarial & Administrative Support professional for a 12-month maternity cover. You will join a busy professional services team, supporting Partners, Directors and Managers with proactive secretarial and administrative tasks.

Ideal candidates will have experience in professional services or law/accountancy, strong MS Office skills, and a collaborative, discreet approach to handling confidential information while maintaining high service

Qualifications

• Experience in secretarial/PA/EA/administrator role in professional services
• Strong MS Office knowledge: Word, Excel, Outlook, PowerPoint
• Excellent organisation and time-management
• Attention to detail and accuracy
• Discretion with confidential information
• Interpersonal skills to work with senior stakeholders
• Flexible and collaborative teamwork

Responsibilities

• Managing diaries, arranging meetings and coordinating room bookings
• Preparing, formatting and proofreading professional documents, proposals, presentations, reports and correspondence
• Supporting client onboarding and AML processes
• Drafting routine correspondence and letters for Partner review and approval
• Maintaining accurate client records, scanning, filing and archiving
• Coordinating UK and international travel and accommodation arrangements
• Assisting with billing processes, Partner expenses and expense claims
• Supporting month-end administrative activities
• Providing wider administrative and secretarial support to Partners and the team

Skills

MS Office

Diary management

Travel coordination

Client-facing communication

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Secretarial & Administrative Support - 12-Month Maternity Cover

Location: City of London
Contract: 12-month fixed-term contract (maternity cover)

We are currently recruiting for a Secretarial & Administrative Support professional to join a busy City-based professional services team on a 12-month fixed-term maternity cover contract.

This is an excellent opportunity for an experienced Secretary, Team Assistant, Personal Assistant, Executive Assistant or Administrator who enjoys working in a varied client-facing environment and is confident supporting senior stakeholders.

You will provide professional and proactive secretarial and administrative support to Partners, Directors and Managers, working closely with the wider secretarial team to ensure the smooth running of the department and consistently high standards of service.

Key Responsibilities

• Managing diaries, arranging meetings and coordinating room bookings.
• Preparing, formatting and proofreading professional documents, proposals, presentations, reports and correspondence.
• Supporting client onboarding and Anti-Money Laundering (AML) processes.
• Drafting routine correspondence and letters for Partner review and approval.
• Maintaining accurate electronic and physical client records, including scanning, filing and archiving.
• Coordinating UK and international travel and accommodation arrangements.
• Assisting with billing processes, Partner expenses and expense claims.
• Supporting month-end administrative activities.
• Providing wider administrative and secretarial support to Partners, Directors, Managers and the wider team.

About You

You will ideally have:

• Previous experience in a Secretarial, Personal Assistant, Executive Assistant, Team Assistant or Administrative position in professional services, accountancy or Law firm.
• Strong working knowledge of Microsoft Office, particularly Word, Excel, Outlook and PowerPoint.
• Excellent organisation and time-management skills, with the ability to manage competing priorities and deadlines.
• Strong attention to detail and a high level of accuracy.
• The ability to handle confidential and sensitive information with discretion.
• Strong interpersonal skills and the ability to build effective relationships with colleagues and senior stakeholders.
• Flexibility and adaptability when priorities or business requirements change.
• A positive and collaborative approach to teamwork.

Previous experience within professional services, accountancy, legal, consultancy or another client-focused environment would be advantageous.