Executive Assistant & Admin Support - 12-Month FTC

Confidential; Greater London; On-site; GBP 28,000 - 40,000; Full time

Job summary

Confidential in City of London is seeking a capable Secretarial & Administrative Support professional for a 12-month maternity cover. You will join a busy professional services team, supporting Partners, Directors and Managers with proactive secretarial and administrative tasks.

Ideal candidates will have experience in professional services or law/accountancy, strong MS Office skills, and a collaborative, discreet approach to handling confidential information while maintaining high service

Qualifications

• Experience in secretarial/PA/EA/administrator role in professional services
• Strong MS Office knowledge: Word, Excel, Outlook, PowerPoint
• Excellent organisation and time-management
• Attention to detail and accuracy
• Discretion with confidential information
• Interpersonal skills to work with senior stakeholders
• Flexible and collaborative teamwork

Responsibilities

• Managing diaries, arranging meetings and coordinating room bookings
• Preparing, formatting and proofreading professional documents, proposals, presentations, reports and correspondence
• Supporting client onboarding and AML processes
• Drafting routine correspondence and letters for Partner review and approval
• Maintaining accurate client records, scanning, filing and archiving
• Coordinating UK and international travel and accommodation arrangements
• Assisting with billing processes, Partner expenses and expense claims
• Supporting month-end administrative activities
• Providing wider administrative and secretarial support to Partners and the team

Skills

MS Office

Diary management

Travel coordination

Client-facing communication

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Confidential in City of London is seeking a capable Secretarial & Administrative Support professional for a 12-month maternity cover. You will join a busy professional services team, supporting Partners, Directors and Managers with proactive secretarial and administrative tasks.

Ideal candidates will have experience in professional services or law/accountancy, strong MS Office skills, and a collaborative, discreet approach to handling confidential information while maintaining high service