Company Secretary Administrator

Confidential; Harrow; On-site; GBP 35,000 - 40,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Collaborative team

Office in Harrow

Job summary

Confidential in Harrow is seeking a Company Secretarial Assistant for a 12-month maternity cover, office-based five days a week. You will support partners and accountants with governance tasks and client onboarding.

The role requires CoSec knowledge and strong MS Office skills, with experience in UK company law. You will maintain statutory records, manage Companies House filings, draft board minutes, and help meet deadlines for tax and accounts.

Qualifications

• Experience in a Company Secretarial administrative role, ideally in accountancy practice, legal, or professional services.
• Previous or good understanding of UK company law compliance and Companies House filing requirements.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with accountancy/CRM or secretarial software is advantageous.
• Strong time-management skills with the ability to prioritise tasks and meet deadlines.
• Excellent written and verbal communication; ability to liaise professionally with clients and external suppliers.

Responsibilities

• Provide comprehensive support to partners and accountants, including diary coordination, correspondence and drafting letters or invoices using templates.
• Assist with onboarding of new clients, collecting AML and KYC documentation.
• Maintain and update statutory registers and client corporate records.
• Coordinate company incorporations, director changes, share allotments, and timely submission of confirmation statements.
• Prepare draft board minutes, resolutions and other corporate documents as required.
• Track deadlines for tax returns, accounts and Companies House filings and liaise with clients about document submissions.

Skills

Microsoft Office

CoSec knowledge

Communication

Tools

Xero

Iris

CCH

Inform Direct

Job description

Company Secretarial Assistant Harrow Office-Based (12-Month Maternity Cover)

Are you an organized administrative professional looking for a rewarding, fast-paced contract role where you can utilize your corporate governance experience?

This is an excellent opportunity to join a well-established and forward-thinking accountancy practice in Harrow for a 12-month maternity cover position.

Perks & Benefits:

• Competitive Salary: £35,000 - £40,000
• Professional Development: Gain deep, hands-on exposure to corporate compliance and UK company law within a busy practice
• Collaborative Environment: Join a supportive, close-knit team that values continuous growth and exceptional client care
• Location & Structure: Dedicated 5 days in-office role based in central Harrow with standard professional working hours

Key Responsibilities:

• Practice Administration: Provide comprehensive support to partners and accountants, including managing incoming correspondence, diary coordination and drafting letters or invoices using established templates
• Client Onboarding: Assist with the smooth onboarding of new clients, tracking and collecting vital AML and KYC documentation
• Statutory Compliance: Maintain and update statutory registers, ensuring all client corporate records are accurate and up to date
• Companies House Filings: Coordinate company incorporations, director appointments/resignations, share allotments and ensure confirmation statements are submitted on time
• Corporate Documentation: Prepare draft board minutes, resolutions and other corporate documentation as required
• Deadline Management: Track and monitor key deadlines for tax returns, accounts and Companies House filings, proactively liaising with clients regarding document submissions

About You:

• Experience: Proven background in a Company Secretarial administrative role, ideally within an accountancy practice, legal, or professional services environment
• CoSec Knowledge: Previous experience or a good understanding of UK company law compliance and Companies House filing requirements is highly desirable
• Technical Skills: Proficient in Microsoft Office (Word, Excel, Outlook) Experience with accountancy/CRM software (eg, Xero, Iris, CCH) or company secretarial software (eg, Inform Direct) is a distinct advantage
• Organised: Strong time-management skills with the ability to prioritise tasks, manage workloads effectively and meet strict deadlines
• Communicator: Excellent written and verbal communication skills, with the confidence to professionally liaise with clients and external suppliers
• Professional: Discreet, reliable and detail-oriented when handling highly confidential client information. Available to commit to a full 12-month contract

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