School Send Administration - Seven Oaks, Kent

Marchant Recruitment; Sevenoaks; On-site; GBP 21,000 - 26,000; Full time

Job summary

Marchant Recruitment is assisting a dynamic school in Sevenoaks to recruit an experienced SEND Administrator. You will manage SEND records, support EHCP processes, coordinate multi-agency meetings, and maintain compliant documentation within a dedicated SEND team.

The role is full-time, temporary to permanent with an immediate start. The ideal candidate will be highly organized, discreet, and proficient with MIS and Microsoft Office, ensuring accurate records and timely responses to enquiries

Qualifications

• Experience in a school SEND administration role.
• Familiarity with EHCP processes and safeguarding requirements.
• Proficient in MIS and Microsoft Office.
• Excellent organization and time-management.
• Empathetic, professional communication with families.
• Knowledge of GDPR and data confidentiality.

Responsibilities

• Record Management: Maintain accurate SEND records and confidential correspondence.
• EHCP Support: Assist with administration of EHCP documentation.
• Meeting Coordination: Schedule multi-agency meetings with parents, carers, school staff, and external professionals, preparing paperwork and tracking actions.
• Deadline Tracking: Monitor review dates for SEND documentation.
• Team Liaison: Collaborate with teaching staff and SEND team for admin needs.
• Data Management: Update MIS and filing systems (electronic and paper).
• Enquiries: Respond to enquiries from parents and external stakeholders.

Skills

Organization

Attention to detail

Time management

Interpersonal communication

Tools

MIS experience

Microsoft Office

Job description

Location: Sevenoaks

Salary: Dependent on Experience

Contract: Full-Time, Temporary to Permanent

Start Date: Immediate / ASAP

About the School

We are currently working with a dynamic and inclusive school in Sevenoaks that is seeking to appoint an experienced SEND Administrator to join their dedicated Special Educational Needs and Disabilities team.

The school prides itself on fostering an inclusive environment, working closely with pupils, families, teaching staff, and external professionals to coordinate high-quality support and maintain meticulous records. If you have a passion for inclusion and a sharp eye for detail, this is a fantastic opportunity to make a meaningful impact within a supportive team.

Key Responsibilities

• Record Management: Maintain accurate SEND records, pupil support documentation, and confidential correspondence.

• EHCP Support: Assist with the comprehensive administration of Education, Health and Care Plan (EHCP) documentation.

• Meeting Coordination: Coordinate and schedule multi-agency meetings involving parents, carers, school staff, and external professionals, preparing necessary paperwork and tracking follow-up actions.

• Deadline Tracking: Monitor review dates and critical deadlines for all relevant SEND documentation.

• Team Liaison: Collaborate effectively with teaching staff and the SEND team to meet day-to-day administrative needs.

• Data Management: Update school systems and maintain secure, highly organized electronic and paper filing systems.

• Enquiries: Respond professionally and empathetically to routine enquiries from parents and external stakeholders.

The Ideal Candidate

• Experience: Essential previous experience working in a school-based SEND administration role.

• Knowledge: Familiarity with EHCP processes, statutory documentation, and SEND review procedures.

• Technical Skills: Proficient in using school management information systems (MIS) and Microsoft Office Suite.

• Core Skills: Exceptional organization, high levels of accuracy, and strong time-management skills.

• Interpersonal Approach: A sensitive, compassionate, and professional communication style when liaising with families and external agencies.

• Compliance: A robust understanding of data confidentiality, GDPR, and safeguarding requirements within an educational setting.

Please note: Due to the nature of this role, a successful Enhanced Disclosure and Barring Service (DBS) check will be required.