School Reception & Administrative Specialist

Woodlands School; Devon and Torbay; Presencial; GBP 21.000 - 24.000; Jornada completa

Descripción de la vacante

Woodlands School is seeking a Receptionist and Administrative Assistant to act as the first point of contact and provide broad admin support across school operations. You will greet visitors, manage calls, handle safeguarding sign-in, coordinate calendars, and support finance, HR and health & safety tasks.

The role requires meticulous organisation, confidentiality and the ability to prioritise multiple processes, including EHCP and pupil data management, with a values-driven, collaborative team

Formación

• Excellent organisation and confidentiality when handling pupil data and communications.
• Ability to manage competing priorities across reception, admin and school processes.
• Professional communication with visitors, families and staff in a safeguarding-aware environment.
• Accurate administration support including letters, calendars and documentation.

Responsabilidades

• Greet visitors and parents warmly, creating a positive first impression.
• Manage calls and messages promptly and professionally.
• Oversee visitor sign-in and safeguarding compliance.
• Keep reception tidy and manage post and deliveries.
• Prepare letters, newsletters and certificates for staff and pupils.
• Assist staff with helpdesk requests, photocopying and general admin support.
• Maintain school calendars and assist with scheduling.
• Manage pupil attendance records and update systems accurately.
• Coordinate lunch menus, dietary needs and weekly fruit/milk orders.
• Update SharePoint sites and monitor form submissions.
• Organise photography for staff, pupils and events.
• Liaise with transport providers and handle route changes or emergencies.
• Complete filing, scanning and records management.
• Maintain and publish the school policy schedule and communicate updates.
• Provide admin support across Finance, Health and Safety and HR.
• Coordinate EHCP, SEND and pupil processes, including scheduling and documentation.
• Support data administration, ensuring UK GDPR compliance and data retention procedures.

Conocimientos

Reception duties

Communication

Organization

Data entry

Confidentiality

Herramientas

SharePoint

Microsoft Office

Descripción del empleo

Woodlands School is seeking a Receptionist and Administrative Assistant to act as the first point of contact and provide broad admin support across school operations. You will greet visitors, manage calls, handle safeguarding sign-in, coordinate calendars, and support finance, HR and health & safety tasks.

The role requires meticulous organisation, confidentiality and the ability to prioritise multiple processes, including EHCP and pupil data management, with a values-driven, collaborative team