Receptionist and Administrative Assistant

Woodlands School; West Alvington; In loco; GBP 22.000 - 28.000; Tempo pieno

Descrizione del lavoro

Woodlands School is seeking a proactive Receptionist and Administrative Assistant to be the first point of contact for visitors, families and professionals. The role blends a welcoming reception with precise and responsive administration to help the school run smoothly and professionally.

The postholder will work across a broad range of school processes, including communication, pupil administration, attendance, policies, data, transport, operational support and documentation coordination.

Competenze

• Welcoming reception service with accurate and responsive administration.
• Excellent organisation, confidentiality, sound judgement and ability to manage competing priorities.
• Support across school communications and pupil data handling.

Mansioni

• Greet visitors and families, answer calls, manage messages and sign-in compliant with safeguarding.
• Prepare and distribute letters, newsletters, certificates and general admin support.
• Maintain school calendars, scheduling, and EHCP/SEND processes with accurate record keeping.
• Update and monitor SharePoint sites and form submissions; coordinate documentation for staff and pupils.
• Liaise with transport providers, handle route changes or emergencies; organise admissions and events.
• Complete filing, scanning, and maintain records; manage data retention and GDPR compliance.
• Provide admin support across Finance, Health and Safety and HR functions.

Conoscenze

Reception & front desk

Administration

Communication

Organisation & multitasking

Confidentiality

Strumenti

SharePoint

Descrizione del lavoro

TheRole

TheReceptionist and Administrative Assistant is often the first point of contactfor visitors, families and professionals. The role combines a welcomingreception service with accurate and responsive administration, helping theschool to operate smoothly and professionally.

Thepostholder will work across a broad range of school processes, includingcommunication, pupil administration, attendance, policies, data, transport,operational support and coordination of meetings and documentation. The rolerequires excellent organisation, confidentiality, sound judgement and theability to manage competing priorities.

This is avaried role in a specialist school environment. The successful candidate willbe positive, adaptable, calm under pressure and committed to supporting thewider school community.

Key responsibilities:

Reception

• Greetvisitors and parents warmly, creating a positive first impression.
• Managecalls and messages promptly and professionally.
• Oversee visitor sign-in,identification checks and compliance with the school’s safeguarding procedures.
• Keepreception tidy and organised, handling post and deliveries efficiently.

Communication & Support

• Prepareand distribute letters, posters, newsletters, and certificates.
• Assiststaff with helpdesk requests, photocopying, and general admin support.
• Maintainschool calendars and assist with scheduling.

Administrative

• Managepupil attendance records and update systems accurately.
• Coordinatelunch menus, dietary needs, and weekly fruit/milk orders.
• UpdateSharePoint sites and monitor form submissions.
• Organisephotography for staff, pupils, and school events.
• Liaisewith transport providers and handle route changes or emergencies.
• Completefiling, scanning, and maintain records.
• Maintain the school policy schedule,ensuring policies are reviewed, updated, amended and published within requiredtimescales, and communicate policy updates and changes to staff via theWoodlands Staff Site.
• Provide administrative supportacross the school’s operational functions, including Finance, Health and Safetyand HR.
• Coordinate and administer EHCP, SENDand wider pupil processes, including scheduling meetings, maintaining accuratepupil records and databases, preparing and distributing documentation, updatingstatutory information systems, monitoring actions and deadlines, and ensuringpupil information is accurate, up to date and compliant with local authorityrequirements.
• Support the school’s dataadministration processes by maintaining accurate records, systems anddatabases, ensuring compliance with UK GDPR, confidentiality requirements andthe school’s data retention procedures