School Reception & Administrative Coordinator

Woodlands School; West Alvington; On-site; GBP 22,000 - 28,000; Full time

Job summary

Woodlands School is seeking a proactive Receptionist and Administrative Assistant to be the first point of contact for visitors, families and professionals. The role blends a welcoming reception with precise and responsive administration to help the school run smoothly and professionally.

The postholder will work across a broad range of school processes, including communication, pupil administration, attendance, policies, data, transport, operational support and documentation coordination.

Qualifications

• Welcoming reception service with accurate and responsive administration.
• Excellent organisation, confidentiality, sound judgement and ability to manage competing priorities.
• Support across school communications and pupil data handling.

Responsibilities

• Greet visitors and families, answer calls, manage messages and sign-in compliant with safeguarding.
• Prepare and distribute letters, newsletters, certificates and general admin support.
• Maintain school calendars, scheduling, and EHCP/SEND processes with accurate record keeping.
• Update and monitor SharePoint sites and form submissions; coordinate documentation for staff and pupils.
• Liaise with transport providers, handle route changes or emergencies; organise admissions and events.
• Complete filing, scanning, and maintain records; manage data retention and GDPR compliance.
• Provide admin support across Finance, Health and Safety and HR functions.

Skills

Reception & front desk

Administration

Communication

Organisation & multitasking

Confidentiality

Tools

SharePoint

Job description

Woodlands School is seeking a proactive Receptionist and Administrative Assistant to be the first point of contact for visitors, families and professionals. The role blends a welcoming reception with precise and responsive administration to help the school run smoothly and professionally.

The postholder will work across a broad range of school processes, including communication, pupil administration, attendance, policies, data, transport, operational support and documentation coordination.