School Office Manager: Lead Admin Team & Operations

Bishop Bewick Catholic Education Trust; Newcastle upon Tyne; On-site; GBP 28,000 - 38,000; Full time

Job summary

St Mary’s Catholic School is seeking an outstanding Office Manager to lead the admin team and ensure smooth running of the Main Office and school administration. You will work closely with the senior leadership team to drive high standards across all admin activities and will lead Senior Admin and Admin staff.

The role involves coordinating communications with parents via Arbor, overseeing recruitment, and ensuring quality administrative processes throughout the school year.

Qualifications

• Significant and current administrative experience.
• Ability to lead the school admin team and coordinate admin support.
• Strong communication with parents via multiple channels.
• Experience with recruitment and staff management is desirable.

Responsibilities

• Lead the school admin team and ensure smooth running of the office.
• Delegate tasks to admin staff and ensure high-quality output.
• Foster excellent communication with parents via Arbor, phone, email, and in person.
• Lead admin reviews, including regular meetings with the admin team.
• Support production of school newsletters, prospectus, and staff handbook.
• Oversee whole-school admin priorities at key calendar points (e.g., Parents’ Evenings).
• Coordinate admin support for transition events and visits.
• Greet visitors and manage hospitality.
• Administer examination results and staff cover for absences.
• Support recruitment processes and bookings for trips and visits.
• Assist SLT with daily staff cover management.
• Manage free school meals and alternative provision.
• Maintain excellent relationships with staff, parents, governors and external agencies.
• Contribute to regular duties of Senior Admin/Admin Assistant roles.
• Fully support the school’s Catholic/Christian ethos.
• Carry out any other duties as directed by Senior Leaders.

Skills

Leadership

Admin leadership

Communication

Arbor

Tools

Arbor MIS

Job description

St Mary’s Catholic School is seeking an outstanding Office Manager to lead the admin team and ensure smooth running of the Main Office and school administration. You will work closely with the senior leadership team to drive high standards across all admin activities and will lead Senior Admin and Admin staff.

The role involves coordinating communications with parents via Arbor, overseeing recruitment, and ensuring quality administrative processes throughout the school year.