School Office Manager – Term-Time Leadership (37h)

St Mary's C of E Primary School; Bath; On-site; GBP 28,000 - 30,000; Full time

Job summary

St Mary's CofE Primary School in England is hiring an Office Manager to lead the school office, support the Headteacher and senior leaders, manage records and budgets, and supervise administrative and cleaning staff.

The role requires line management experience, strong IT and communication skills, and the ability to work under pressure while upholding safeguarding standards. Salary is Grade 6 with annual leave and pension benefits.

Qualifications

• Has excellent organisational and time-management skills.
• Has strong IT skills and experience of maintaining accurate electronic records.
• Has excellent attention to detail and a high standard of written and verbal communication.
• Is confident and professional when dealing with telephone enquiries, visitors, parents and colleagues.
• Can work calmly and effectively under pressure.
• Is able to use initiative while knowing when to seek advice.
• Builds positive and professional relationships with colleagues and stakeholders.
• Has a positive, solution-focused approach to problem solving.
• Is flexible, adaptable and receptive to change.
• Demonstrates integrity, professionalism and a strong work ethic.
• Is committed to high standards and to providing an excellent service to the whole school community.

Responsibilities

• Managing the day-to-day operation of the school office and reception.
• Providing confidential administrative and secretarial support to the Headteacher and senior leaders.
• Maintaining accurate pupil, medical, attendance and personnel records.
• Managing admissions, pupil movements and statutory returns.
• Supporting the management of school events, newsletters and wraparound clubs.
• Overseeing personnel administration, including recruitment processes, onboarding, DBS checks and the Single Central Record.
• Acting as a first point of contact for staff queries relating to pay and contracts.
• Managing ordering, purchasing, payments and relevant administrative budgets.
• Using school management systems, including Arbor and PeopleXD, to maintain accurate records and process information.
• Supporting the nursery with its administrative arrangements.
• Liaising with the Trust and external agencies on matters including maintenance, transport and compliance.
• Leading and supporting office and site staff, delegating tasks effectively and ensuring high standards of work.
• Maintaining confidentiality and contributing to the safeguarding and welfare of children and young people.
• Clerk to Governors: Serve as Clerk to the governing bodies for both this school and Trinity Church School, coordinating agendas, taking accurate minutes and ensuring statutory compliance with support from the central team.

Skills

Organisational skills

IT skills

Communication skills

Customer service

Time management

Tools

Arbor

PeopleXD

Job description

St Mary's CofE Primary School in England is hiring an Office Manager to lead the school office, support the Headteacher and senior leaders, manage records and budgets, and supervise administrative and cleaning staff.

The role requires line management experience, strong IT and communication skills, and the ability to work under pressure while upholding safeguarding standards. Salary is Grade 6 with annual leave and pension benefits.