School Office Manager & Admin Team Leader

North East Combined Authority; Newcastle upon Tyne; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

St Mary’s Catholic School in Newcastle upon Tyne is seeking an outstanding Office Manager to lead the admin team and ensure the smooth running of the Main Office and other support across the school.

The successful candidate will work closely with the senior leadership team to maintain high standards, oversee recruitment and events, and ensure effective communication with parents, staff and external partners.

Qualifications

• Significant and current administrative experience.
• Strong communication with parents, staff and external stakeholders.
• Ability to lead a team of admin staff and coordinate priorities.

Responsibilities

• Lead the school admin team to ensure smooth office operations.
• Delegate tasks to administration staff and monitor completion.
• Maintain communications with parents via Arbor, phone, email and in person.
• Lead staff reviews and oversee admin support for recruitment and events.
• Manage school documentation and publications (newsletters, prospectus, staff handbook).
• Coordinate key school calendar activities (Parents’ Evenings, transitions).
• Oversee visitor hospitality and examination results administration.
• Schedule admin staff, including on-call days; ensure cover for planned absences.
• Support SLT in managing daily staff cover and admin support for trips and visits.

Skills

Administrative leadership

Communication

Event coordination

Recruitment support

Hospitality & visitor management

Tools

Arbor MIS

Job description

St Mary’s Catholic School in Newcastle upon Tyne is seeking an outstanding Office Manager to lead the admin team and ensure the smooth running of the Main Office and other support across the school.

The successful candidate will work closely with the senior leadership team to maintain high standards, oversee recruitment and events, and ensure effective communication with parents, staff and external partners.