Office Manager

St Mary's Catholic School; Newcastle upon Tyne; On-site; GBP 34,000 - 37,000; Full time

Job summary

St Mary's Catholic School in Newcastle upon Tyne is seeking an experienced Office Manager to lead the admin team and oversee the smooth running of the Main Office and related admin support within the school.

The post offers a full-time, permanent role from October 2026, with a salary of £33,673–£36,581 per annum and a 37-hour week (Mon-Thu 7.30am-4.00pm, Fri 7.30am-3.30pm with 1 hour lunch).

Qualifications

• Significant and current administrative experience in a school setting.
• Experience in leading administrative teams and coordinating office operations.
• Experience with school communications with parents via MIS and email.

Responsibilities

• Lead the school admin team to ensure smooth running of the main office.
• Delegate work to admin staff and ensure high standards.
• Coordinate communications with parents via Arbor MIS, phone and email.
• Oversee recruitment support and recruitment administration.
• Support and hospitality for visitors and events.
• Manage examinations administration and school calendar priorities.

Skills

Leadership

Communication

Team management

Administrative skills

Event planning

Stakeholder management

Tools

Arbor MIS

Microsoft Office

Job description

Office Manager

Full Time - Permanent- From October 2026

£33,673 - £36,581 per annum

37 hrs - 7.30am-4.00pm Monday-Thursday and Friday 7.30am-3.30pm with one hour lunch

The Governors wish to an outstanding Office Manager to lead the school admin team and ensure the smooth running of the Main Office and other admin support in school. This is an excellent opportunity to gain an enhanced leadership post within the school’s support staff structure. The successful candidate will work closely with the senior leadership team to ensure that all aspects of administration at St Mary's are outstanding. The successful candidate will lead a team of Senior Admin Assistants and Admin Assistants in school.

Specific areas of work will be agreed with the successful applicant following appointment but the duties and responsibilities of the Office Manager will include:

• Leading the school admin team and ensuring the smooth running of the office and effective administrative support across the school.
• Delegating appropriate work to members of the administration team and ensuring that work is completed efficiently and to a high standard.
• Leading the school admin team to ensure high quality communication with parents via our MIS system Arbor, telephone, email and in person.
• Leading support staff review, including leading review meetings, with the administration team.
• Ensuring that all school documentation is maintained and updated, including support in the production of the school newsletters, prospectus, staff handbook etc.
• Leading the completion of whole school administrative priorities at key points in the school calendar. For example, Parents' Evenings.
• Leading admin support for school transition process and events.
• Welcoming, looking after and providing hospitality for all school visitors throughout the year.
• Organising the administration of examination results.
• Organising the work time of administrative staff, including on-call days.
• Providing administrative support for all school recruitment.
• Providing administrative support and bookings for trips, visits and residential visits.
• Provide support to the SLT in the management of daily staff cover for planned and unplanned absences.
• Management of free school meals and organising alternative provision where required.
• Ensuring excellent relationships with staff, parents, governors, contractors' representatives and external agencies in order to promote the objectives of the school.
• Leading and/or contributing to all of the regular duties of Senior Admin/Admin Assistant roles.
• Fully supporting the school's Catholic/Christian ethos.
• Carrying out any other duties as directed by Senior Leaders commensurate with the general level of responsibility of the post.

Applicants must have significant and current administrative experience and expertise to apply for this role.