School Office Manager: Lead Admin for Outstanding Primary

St Mary's CofE Primary School; Bath; On-site; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Annual leave

Pension scheme

Cycle-to-work

Eye tests

Job summary

St Mary's CofE Primary School in the Bath area is seeking an experienced School Office Manager to lead the school office and ensure efficient administrative, personnel and financial systems. You will oversee the reception, maintain records, manage admissions, and provide confidential support to the Headteacher and senior leaders.

Reporting to the Headteacher, you will line-manage office and site staff, work with the Trust and external agencies, and ensure safeguarding and welfare of children.

Qualifications

• Excellent organisational and time-management skills.
• Strong IT skills and experience maintaining accurate electronic records.
• High standard of written and verbal communication.
• Confident and professional in dealing with callers, visitors, parents and colleagues.
• Ability to work calmly under pressure and manage competing priorities.
• Initiative while knowing when to seek guidance.
• Builds positive relationships with colleagues and stakeholders.
• Solution-focused problem solving approach.
• Flexible, adaptable and receptive to change.
• Demonstrates integrity, professionalism and a strong work ethic.

Responsibilities

• Oversee day-to-day operation of the school office and reception.
• Provide confidential admin and secretarial support to the Headteacher and senior leaders.
• Maintain pupil, medical, attendance and personnel records.
• Manage admissions, pupil movements and statutory returns.
• Support events, newsletters and wraparound clubs.
• Oversee personnel administration including recruitment and DBS checks.
• Act as first point of contact for pay and contracts.
• Manage ordering, purchasing, payments and budgeted costs.
• Use Arbor and PeopleXD to maintain records.
• Support nursery administrative arrangements.
• Liaise with Trust and external agencies on maintenance, transport and compliance.
• Lead and support office/site staff; ensure high standards of work.
• Maintain confidentiality and safeguard welfare of children.
• Clerk to Governors for this school and Trinity Church School; coordinate agendas and minutes.

Skills

Organisational skills

Time-management

IT skills

Record-keeping

Customer service

Communication

Prioritisation

Problem solving

Team leadership

Attention to detail

Tools

Arbor

PeopleXD

Job description

St Mary's CofE Primary School in the Bath area is seeking an experienced School Office Manager to lead the school office and ensure efficient administrative, personnel and financial systems. You will oversee the reception, maintain records, manage admissions, and provide confidential support to the Headteacher and senior leaders.

Reporting to the Headteacher, you will line-manage office and site staff, work with the Trust and external agencies, and ensure safeguarding and welfare of children.