School Office Administrator Vacancy In Southampton - Asap Start

Marchant Recruitment; Southampton; On-site; GBP 18,000 - 23,000; Full time

Benefits offered by this job

EAP

Private healthcare

Cycle to Work

Career progression opportunities

Job summary

Marchant Recruitment seeks a proactive School Office Administrator for a welcoming junior school in Southampton. You will provide professional admin support to staff, pupils and parents, and act as the first point of contact to help keep records and communications running smoothly.

The role is permanent, 8:30am to 4:00pm, on-site in Southampton, with opportunities for professional development and safeguarding-focused pupil welfare. A collaborative team environment supports growth and learning.

Qualifications

• Excellent organisational and communication skills.
• Friendly, approachable and professional manner.
• Strong IT skills and attention to detail.
• Ability to prioritise tasks and work under pressure.
• Proactive attitude and willingness to learn.

Responsibilities

• Providing administrative support to staff, parents and visitors.
• Maintaining accurate records, systems and databases.
• Managing communications with parents, staff and external agencies.
• Supporting the smooth day-to-day running of the school office.
• Using a range of IT systems confidently and accurately.
• Ensuring confidentiality, professionalism and excellent customer service at all times.
• Supporting safeguarding procedures and promoting pupil welfare.

Skills

Organisation

Communication

IT skills

Prioritisation

Proactive attitude

Tools

MS Office

Job description

A welcoming and vibrant junior school located in Southampton is seeking an enthusiastic and organised School Office Administrator to join its friendly and hardworking office team. This is an excellent opportunity for a proactive individual who enjoys working in a busy school environment and takes pride in delivering professional and efficient administrative support.

The school in Southampton is part of a forward-thinking multi-academy trust and is committed to creating a positive, inclusive environment where both pupils and staff can thrive. The successful candidate will play a key role in supporting the day-to-day running of the school office while providing a warm and professional first point of contact for pupils, parents, staff and visitors.

Key Responsibilities

Providing administrative support to staff, parents and visitors.

Maintaining accurate records, systems and databases.

Managing communications with parents, staff and external agencies.

Supporting the smooth day-to-day running of the school office.

Using a range of IT systems confidently and accurately.

Ensuring confidentiality, professionalism and excellent customer service at all times.

Supporting safeguarding procedures and promoting pupil welfare.

The Ideal Candidate Will Have

Excellent organisational and communication skills.

A friendly, approachable and professional manner.

Strong IT skills and attention to detail.

The ability to prioritise tasks and work effectively under pressure.

A proactive attitude and willingness to learn.

Previous school office experience is desirable but not essential.

A strong commitment to safeguarding and child welfare.

Access to excellent professional development and career progression opportunities.

Supportive and collaborative working environment.

Employee Assistance Programme (EAP).

Private healthcare scheme (subject to qualifying period).

Cycle to Work scheme.

Position: School Office Administrator

Location: Southampton, Hampshire

Contract: Permanent

Working Hours: 8:30am – 4:00pm

Start Date: ASAP

Salary: Competitive, dependent on experience

The school is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to satisfactory enhanced DBS and safeguarding checks in line with Keeping Children Safe in Education guidelines.