School Administrator – Term-Time, Full-Time

Senploy; Ipswich; On-site; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Company pension

Life Assurance

Employee Discount Scheme

Job summary

Polaris Education - Redstone Hall School in Ipswich is seeking a School Administrator to join a welcoming team on a full-time, term-time only basis, working 37.5 hours per week. You will be the first point of contact, manage reception duties, safeguarding and provide comprehensive admin support to the Headteacher and Leadership Team.

The role requires excellent communication, accurate record-keeping (including SIMS), attention to confidentiality and the ability to work under pressure within a

Qualifications

• Excellent interpersonal and written and verbal communication skills.
• Knowledge and understanding of child protection and safeguarding practices and protocols.
• Excellent organisational skills with a systematic approach to workload management.
• Excellent time-management, planning and prioritisation skills.
• Experience of developing systems and processes.
• Excellent understanding of SIMS.
• Ability to work within allocated budgets and monitor expenditure.
• Full working knowledge of relevant policies, codes of practice and legislation.
• Ability to relate well to children and adults.
• Ability to work constructively as part of a team, understanding school roles and responsibilities and your own position within these.
• Ability to identify your own learning and development needs and actively seek learning opportunities.
• Ability to maintain confidentiality and handle information appropriately.
• Ability to work under pressure
• Ability to work on your own initiative.

Responsibilities

• Promote the safeguarding and welfare of all pupils and visitors
• Promote and act on initiatives to improve quality of life and wellbeing for pupils and staff
• Provide full administrative support to the Headteacher, School Management Team and all other education staff at the school.
• Produce letters and memorandums
• Undertake filing and photocopying and assist users with the operation of the photocopier, including changing inks and attempting to resolve issues
• Be responsible for the maintenance and monitoring of the photocopier
• Provide administrative assistance as required by the Leadership Team, including ordering resources
• Ensure all information is treated confidentially and exercise absolute discretion at all times
• Accurately minute meetings as directed by the Senior Leadership Team (SLT) and, where relevant, telephone conversations with parents/carers
• Schedule and attend school-based meetings with parents/carers as necessary
• Use IT hardware and relevant software packages efficiently to access, manage, retrieve and share information as required
• Use office equipment competently and keep up to date with developments and changes to equipment
• Maintain paper and electronic filing systems efficiently and in accordance with current systems and processes
• Ensure documents are prepared and data is entered onto SIMS
• Undertake stocktaking and order materials and equipment as required
• Deal with school correspondence, emails and phone calls
• Support the Headteacher with local authority correspondence and quality assurance paperwork and visits
• Oversee and manage the school diary, including room bookings and meeting schedules
• Monitor and track whole-school attendance and punctuality and send out letters where appropriate
• Assist with the production of termly reports for the Headteacher and Governing Body
• Develop and maintain links with parents/carers, children and the local authority's Educational Welfare Service
• Monitor and ensure the correct attendance codes are entered in class registers and on SIMS
• Contact parents/carers to establish the reasons for pupils' absenteeism by telephone and letters
• Work closely with the Deputy Headteacher and Headteacher to establish authorised absences and agree appropriate actions
• Maintain and monitor the school's attendance records and produce returns and reports as necessary
• Monitor and maintain an accurate computer record of pupil attendance
• Monitor the late arrival of pupils and maintain accurate, up-to-date computer and paper-based records and files
• Advise and support parents/carers in promoting their children's regular school attendance
• Clearly communicate the school's attendance procedures and expectations to parents/carers
• Collect and analyse attendance data to identify and track attendance patterns
• Input daily attendance data onto the SIMS management system
• Produce termly attendance reports and certificates

Skills

Interpersonal communication

Written and verbal communication

Child safeguarding knowledge

Organisational skills

Time management

Systems development

SIMS proficiency

Budgeting ability

Policy knowledge

Teamwork

Confidentiality

Initiative

Tools

SIMS

Job description

Polaris Education - Redstone Hall School in Ipswich is seeking a School Administrator to join a welcoming team on a full-time, term-time only basis, working 37.5 hours per week. You will be the first point of contact, manage reception duties, safeguarding and provide comprehensive admin support to the Headteacher and Leadership Team.

The role requires excellent communication, accurate record-keeping (including SIMS), attention to confidentiality and the ability to work under pressure within a