School Administrator & Reception

Office Angels; Portsmouth; On-site; GBP 18,000 - 21,000; Part time

Benefits offered by this job

Weekly Pay

Up to 28 days annual leave

Dedicated consultant to support your J

First opportunity to see permanent pos

LinkedIn Learning access

Job summary

Office Angels is recruiting for a Reception & Administrative Assistant in Cosham. The role is temporary with potential to become permanent, starting the week after half term. You will handle reception duties, assist with admin tasks, and support staff in a fast-paced school office environment.

As the first point of contact for visitors, parents and staff, you will manage enquiries, maintain records, and help ensure smooth office operations. DBS check preferred or can be processed if required.

Qualifications

• Experience in administration and reception roles.
• Strong communication and organisational skills.
• Confident with IT systems and databases.
• Able to multitask and prioritise effectively.
• Maintains a calm, professional approach under pressure.
• DBS check preferred or able to obtain one.

Responsibilities

• Manage a busy reception area.
• Answer and direct incoming calls.
• Welcome visitors and handle enquiries.
• Respond to intercom system and communicate with staff via radio.
• Process student forms and maintain records.
• Update and manage student data.
• Record staff absences.
• Provide general admin support to the team.
• Handle confidential information appropriately.

Skills

Reception experience

Administration experience

Communication

Organisation

Multitasking

Calm under pressure

Relationship building

Tools

IT systems

Databases

Job description

Reception & Administrative Assistant

Location: Cosham

Hours: Monday to Thursday 8:30am-4:30pm | Friday 8:30am-4:00pm

Contract: Temporary with potential to become permanent

Start Date: Week after half term

About the Role

We are recruiting on behalf of a well-established school in Cosham for a Reception & Administrative Assistant. This role has become available due to the current postholder taking early retirement and offers the opportunity to join a supportive team within a rewarding educational setting. Initially offered on a temporary basis, there is potential for the position to become permanent for the right candidate.

As the first point of contact for visitors, parents and staff, you will play a key role in the smooth running of the school office, providing both reception and administrative support in a fast-paced environment.

Key Responsibilities

• Managing a busy reception area
• Answering and directing incoming telephone calls
• Welcoming visitors and handling enquiries professionally
• Responding to the school intercom system
• Communicating with staff via radio when required
• Processing student forms and maintaining accurate records
• Updating and managing student data
• Recording staff absences
• Providing general administrative support to the wider team
• Handling confidential information appropriately

About You

We are looking for someone who:

• Has previous administration and reception experience
• Possesses excellent communication and organisational skills
• Is confident using IT systems and databases
• Can multitask and prioritise effectively
• Maintains a calm and professional approach under pressure
• Is resilient and able to work within a challenging but rewarding environment
• Can build positive relationships with staff, students and parents
• An Enhanced DBS on the Update Service is preferred, although a new Enhanced DBS check can be processed if required.

Benefits of becoming an Office Angels Temp:

• Weekly Pay
• Up to 28 days annual leave
• Dedicated consultant to support your job search
• First opportunity to see permanent positions
• Access to free eyecare vouchers
• Temp of the Month awards
• Access to Boost, for online discounts
• Timesheets can be completed on mobile devices
• Discount schemes
• Access to Well-being platforms
• FREE access to online LinkedIn Learning courses

We are committed to safeguarding and promoting the welfare of children and expect all staff and volunteers to share this commitment.

We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels UK is an Equal Opportunities Employer.