School Administrator & Reception

Office Angels; Langstone; On-site; GBP 12,000 - 17,000; Full time

Benefits offered by this job

Weekly Pay

Annual leave 28 days

Dedicated consultant

Permanent opportunities

Eye care vouchers

LinkedIn Learning access

Well-being platform access

Discount schemes

Job summary

Office Angels is recruiting a Reception & Administrative Assistant for a well-established school in Cosham. The role involves front-desk duties and administrative support, supporting a busy school office in a fast-paced environment.

Started on a temporary basis with potential to become permanent, the ideal candidate will be the first point of contact and will manage visitor enquiries, phone calls and data records with discretion and professionalism.

Qualifications

• Has previous administration and reception experience.
• Possesses excellent communication and organisational skills.
• Is confident using IT systems and databases.
• Can multitask and prioritise effectively.

Responsibilities

• Managing a busy reception area.
• Answering and directing incoming telephone calls.
• Welcoming visitors and handling enquiries professionally.
• Responding to the school intercom system.
• Communicating with staff via radio when required.
• Processing student forms and maintaining accurate records.
• Updating and managing student data.
• Recording staff absences.
• Providing general administrative support to the wider team.
• Handling confidential information appropriately.

Skills

Reception experience

Communication skills

IT systems

Organisational skills

Multitasking

Tools

Office 365

Databases

Job description

Reception & Administrative Assistant

Location: Cosham

Hours: Monday to Thursday 8:30am-4:30pm | Friday 8:30am-4:00pm

Contract: Temporary with potential to become permanent

Start Date: Week after half term

About the Role

We are recruiting on behalf of a well-established school in Cosham for a Reception & Administrative Assistant.

This role has become available due to the current postholder taking early retirement and offers the opportunity to join a supportive team within a rewarding educational setting. Initially offered on a temporary basis, there is potential for the position to become permanent for the right candidate.

As the first point of contact for visitors, parents and staff, you will play a key role in the smooth running of the school office, providing both reception and administrative support in a fast-paced environment.

Key Responsibilities

• Managing a busy reception area
• Answering and directing incoming telephone calls
• Welcoming visitors and handling enquiries professionally
• Responding to the school intercom system
• Communicating with staff via radio when required
• Processing student forms and maintaining accurate records
• Updating and managing student data
• Recording staff absences
• Providing general administrative support to the wider team
• Handling confidential information appropriately

About You

• Has previous administration and reception experience
• Possesses excellent communication and organisational skills
• Is confident using IT systems and databases
• Can multitask and prioritise effectively
• Maintains a calm and professional approach under pressure
• Is resilient and able to work within a challenging but rewarding environment
• Can build positive relationships with staff, students and parents
• An Enhanced DBS on the Update Service is preferred, although a new Enhanced DBS check can be processed if required.

Benefits of becoming an Office Angels Temp

• Weekly Pay
• Up to 28 days annual leave
• Dedicated consultant to support your job search
• First opportunity to see permanent positions
• Access to free eyecare vouchers
• Temp of the Month awards
• Access to Boost, for online discounts
• Timesheets can be completed on mobile devices
• Discount schemes
• Access to Well-being platforms
• FREE access to online LinkedIn Learning courses

We are committed to safeguarding and promoting the welfare of children and expect all staff and volunteers to share this commitment.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.