School Administrator

AMA Admin; Manchester; On-site; GBP 21,000 - 32,000; Full time

Benefits offered by this job

Competitive pay

APSCo compliant

Flexible days and hours

Culture-matched placements

Priority Partnership school network

5+ CPD courses

Job summary

Milk Education in Manchester is actively recruiting experienced School Administrators to support day-to-day office operations across multiple schools. You will help manage pupil records, admissions, attendance and general administrative tasks with a focus on safeguarding and high-quality service.

Ideal candidates will have recent school administration experience, be proficient with Arbor and Microsoft Office, and demonstrate strong communication, organisation and attention to detail in a busy

Qualifications

• Experience in school administration or school office is essential.
• Confident using Arbor for pupil records and admissions.
• Excellent communication and organisational skills.
• Ability to manage competing priorities in a busy school environment.
• Strong attention to detail and safeguarding awareness.

Responsibilities

• Manage day-to-day administrative tasks in the school office.
• Maintain pupil and school records using Arbor.
• Update attendance and admissions records in the management system.
• Answer calls and emails professionally and promptly.
• Support safeguarding procedures and liaise with staff and families.
• Assist with correspondence, reports, and general administration.

Skills

Communication

Organisational skills

Attention to detail

Time management

Interpersonal skills

Tools

Arbor

Microsoft Office

Job description

About Us

Milk Education is more than a supply partner - we're a community for educators. Join us and gain access to training, personal development opportunities, and ongoing support.

We're currently recruiting for experienced School Administrators to work across various schools throughout Manchester on a day-to-day, short-term or long-term basis, starting September 2026.

You’ll have the opportunity to work within a range of well-organised, community-focused and ambitious schools, supporting their day-to-day administration and helping school offices run efficiently. If you have previous school administration experience and are confident using Arbor, we’d love to hear from you.

Whether you’re looking for a better work-life balance, looking to gain experience across different school environments, returning to education or simply want greater flexibility, working with Milk Education can provide the right opportunities for you.

Your main responsibilities will include:

• Managing day-to-day administrative tasks within the school office.
• Using Arbor confidently to maintain accurate pupil and school records.
• Updating attendance, pupil information and other records on the school's management system.
• Supporting with admissions, pupil registrations and general school administration.
• Answering telephone calls and responding to emails and enquiries professionally.
• Acting as a welcoming and professional first point of contact for pupils, parents, staff and visitors.
• Maintaining accurate and up-to-date records and ensuring information is handled confidentially.
• Supporting the wider school team with correspondence, letters, reports and general administration.
• Assisting with attendance monitoring and following up on unexplained absences where required.
• Supporting safeguarding procedures and ensuring relevant information is recorded appropriately.
• Working collaboratively with teachers, senior leaders and wider school staff.

Requirements or Skills:

• Previous experience working in a school administration or school office role.
• Confident and recent experience using Arbor is essential.
• Strong understanding of school office procedures and administration.
• Experience managing pupil records, attendance and school information systems.
• Excellent communication and interpersonal skills.
• Strong organisational skills with excellent attention to detail.
• Ability to manage competing priorities and work effectively in a busy school environment.
• Confident using Microsoft Office and other administrative systems.
• A professional, approachable and reliable manner.
• Commitment to safeguarding and promoting the welfare of children and young people.

Benefits:

• Competitive rates of pay with temp-to-perm routes available.
• Speedy registration process & fast-track compliance - APSCo Compliance+ accredited for the highest safer recruitment standards.
• Flexible days and working hours to suit your schedule.
• Culture-matched placements - we take the time to understand you and find schools that fit your values and strengths.
• Priority Partnership school network - access to trusted schools who work with us long-term on staffing, enrichment and community initiatives.
• 5+ CPD courses completed before placement