School Administrator

Aylesford School; Warwick; On-site; GBP 21,000 - 22,000; Full time

Job summary

Aylesford School Warwick is seeking a proactive School Administrator to join the busy administration team, supporting the Secondary Phase with clerical and reception duties. You will manage pupil records, assist with communications, admissions and events, and work under the Office Manager to ensure smooth day-to-day operations.

The role is term-time with 39 weeks per year, 35 hours per week, with an unpaid lunch break; safeguarding and professional conduct are essential in a school environment.

Qualifications

• Experience in a busy administrative/clerical environment.
• Excellent written and verbal communication skills.
• Confident using Microsoft Office and electronic record-management systems.
• Organised, accurate and able to prioritise competing demands.
• Committment to safeguarding and promoting the welfare of children.

Responsibilities

• Providing a professional, welcoming and efficient reception service
• Responding to telephone, email and face-to-face enquiries
• Maintaining accurate pupil records using SIMS and/or Synergy
• Supporting attendance administration and first-day calling procedures
• Assisting with admissions, school communications and parental responses
• Supporting parents’ evenings, school visits and other events
• Undertaking general administrative and clerical duties
• Supporting the wider administration team across the school as required

Skills

Communication skills

Organised

Attention to detail

Teamwork

Calm under pressure

Safeguarding awareness

Tools

Microsoft Office

SIMS

Synergy

Job description

School Administrator
Post: School Administrator in the Secondary Phase
Salary Scale: Grade E, Points 5-6 (£26,427.00 - £26,847.00 FTE)
Actual Pro Rata Salary: £21,406.40 - £21,746.11 per annum
Hours: Monday to Friday 08.15am – 3.45pm with a 30-minute unpaid lunch
break
35 hours per week, 39 weeks per annum (term time only with teacher
training days)
Closing date: 9am on Wednesday 11 November 2026
Interviews: To be arranged

Aylesford School Warwick are seeking to appoint an organised, professional and approachable School Administrator to join our busy administration team, with particular responsibility for supporting the Secondary Phase.

The successful candidate will provide comprehensive clerical and reception support and will act as a first point of contact for pupils, parents and carers, visitors and staff. Working under the direction of the Office Manager, the postholder will help ensure the efficient day-to-day operation of the school office and work closely with administration colleagues across both the Primary and Secondary phases.

Key responsibilities will include:

• Providing a professional, welcoming and efficient reception service
• Responding to telephone, email and face-to-face enquiries
• Maintaining accurate pupil records using SIMS and/or Synergy
• Supporting attendance administration and first-day calling procedures
• Assisting with admissions, school communications and parental responses
• Supporting parents’ evenings, school visits and other events
• Undertaking general administrative and clerical duties
• Supporting the wider administration team across the school as required

The full range of responsibilities is set out in the attached job description.

We are looking for someone who:

• Has previous experience of working in a busy administrative, clerical or customer-facing environment
• Has excellent written and verbal communication skills
• Is confident using Microsoft Office and electronic record-management systems
• Is organised, accurate and able to prioritise competing demands
• Remains calm, patient and professional when working under pressure
• Can handle confidential and personal information sensitively and securely
• Works effectively both independently and as part of a team
• Is committed to safeguarding and promoting the welfare of children and young people
• School or education-sector experience and familiarity with systems such as SIMS or Synergy would be advantageous but are not essential.

Safeguarding Statement

Aylesford School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The successful candidate’s appointment will be subject to a satisfactory Enhanced DBS check, including a Children’s Barred List check where applicable, and all other relevant pre-employment checks