School Administrative Assistant – Front Desk & Office Support

Marchant Recruitment; Abingdon; On-site; GBP 21,000 - 26,000; Full time

Job summary

Abingdon Primary School in Abingdon is seeking an Administrative Assistant to support day-to-day school office operations, delivering a professional, welcoming service to pupils, staff, parents and visitors. You will work with the Headteacher and School Business Manager, handling data entry, record management and diary coordination while maintaining confidentiality and safeguarding compliance.

The role requires strong organisation, clear communication, and the ability to work both independently

Qualifications

• Experience in an administrative or office-based role, ideally within education or a public-facing environment.
• Strong organisational skills with excellent attention to detail.
• Confident communication skills and a professional, welcoming manner.
• Proficiency in Microsoft Office and school management systems (e.g. SIMS or Arbor desirable).
• Ability to prioritise workload and work effectively under pressure.

Responsibilities

• Provide general administrative support, including data entry, filing and record management.
• Act as a first point of contact for parents, visitors and external agencies, both in person and by telephone/email.
• Maintain accurate pupil records and support attendance monitoring.
• Assist with diary management, meeting coordination and minute-taking.
• Support school communications, including letters, newsletters and website updates.
• Process invoices, orders and general financial administration (where applicable).
• Ensure confidentiality and compliance with data protection regulations.
• Support school events, admissions processes and wider administrative functions.

Skills

Organisational skills

Attention to detail

Communication

Ability to work under pressure

Teamwork

Education

Relevant admin qualification

Tools

Microsoft Office

SIMS

Arbor

Job description

Abingdon Primary School in Abingdon is seeking an Administrative Assistant to support day-to-day school office operations, delivering a professional, welcoming service to pupils, staff, parents and visitors. You will work with the Headteacher and School Business Manager, handling data entry, record management and diary coordination while maintaining confidentiality and safeguarding compliance.

The role requires strong organisation, clear communication, and the ability to work both independently