Senior Personal Assistant to Head – Hybrid, School Admin

Abingdon School; Abingdon; On-site; GBP 32,000 - 44,000; Part time

Benefits offered by this job

25 days leave + bank holidays

Employer pension contribution 14.1%

Death in Service Scheme

Employee Assistance Programme

Private healthcare insurance

Flexible working from home

Free lunches during term time

Cycle to work scheme

Free on-site parking

Job summary

Abingdon School in Abingdon, Oxfordshire, is seeking a organised Personal Assistant to support the Head and Clerk to the Governors. The role covers multiple campuses and governance, coordinating complex schedules and confidential systems. You will work across leadership teams to ensure smooth operations.

The position is permanent and part-time, 40 hours weekly during term time with additional hours in the evenings, weekends, and school holidays. DBS safeguarding compliance is essential.

Qualifications

• PA or EA experience at senior level.
• Excellent interpersonal, written and verbal communication.
• Strong IT proficiency including Google Suite and databases.
• Exceptional organisational skills under pressure.
• Absolute confidentiality and discretion.
• Self-starter capable of working independently with minimal supervision.
• Understanding of school administration and committee management.
• Commitment to safeguarding and protecting children and young people.

Responsibilities

• Manage the Head's office operations including incoming communications, correspondence management, document drafting and financial budget maintenance
• Maintain the Head's diary, arrange meetings, catering, accommodation and travel bookings
• Take minutes at meetings and interviews; manage the Complaints Log and Pupil Sanctions Log
• Organise major events including Prize Giving, Open Days and Scholars' Ceremonies
• Support the Clerk to the Governors by scheduling meetings, arranging facilities, minuting governance meetings and maintaining action logs
• Liaise with pupils, parents, teachers, governors and external contacts on behalf of the Head
• Oversee pupil leaving processes and handle induction arrangements for new governors

Skills

Exec. assistant exp

Diary management

Communication skills

Google Suite

Discretion

Independent worker

School admin

Tools

Google Suite

Databases

Scheduling tools

Job description

Abingdon School in Abingdon, Oxfordshire, is seeking a organised Personal Assistant to support the Head and Clerk to the Governors. The role covers multiple campuses and governance, coordinating complex schedules and confidential systems. You will work across leadership teams to ensure smooth operations.

The position is permanent and part-time, 40 hours weekly during term time with additional hours in the evenings, weekends, and school holidays. DBS safeguarding compliance is essential.