Sampling Assistant

JALIN DESIGN LTD; Greater London; On-site; GBP 22,000 - 30,000; Full time

Job summary

Jalin Design Ltd. is seeking a highly organised Sampling Assistant to support the development and presentation of our uniform collections.

You will create sample orders in Zedonk, manage factory packs, and ensure all materials and technical packs are ready for production and client presentations. You will work closely with the Sampling Manager, designers and factories to keep samples moving, track deadlines and maintain an organised showroom that showcases the latest collections.

Qualifications

• Excellent organisation and attention to detail; ability to check completeness of sample requests.
• Clear communication with factories, suppliers and internal teams.
• Experience with purchase orders or sample coordination is advantageous.

Responsibilities

• Create sample purchase orders in Zedonk, ensuring details are accurate and complete.
• Prepare and send sample packs to factories, including the technical pack and digital pattern.
• Check every sample requirement before sending to ensure factory has information and materials needed.
• Order special cloth, trims and components for sampling.
• Check materials specified and available (trims, fusing, linings, zips, buttons).
• Follow up on outstanding materials or information to avoid delays.
• Keep clear records of sample orders, materials, factory instructions and dispatches.
• Maintain the sample tracker with progress, dates and outstanding actions.
• Follow up with factories and internal teams to keep vital paths on schedule.
• Help ensure garments are ready for fittings, client presentations and reviews.
• Flag risks or delays to the Sampling Manager.

Skills

Organisation

Attention to detail

Communication

PO coordination

Garment sampling

Tools

Zedonk

Spreadsheets

Trackers

Job description

Jalin Design creates uniforms for luxury hotels, resorts, restaurants and hospitality brands worldwide. We are looking for a highly organised Sampling Assistant to support the development and presentation of our uniform collections.

The main focus of this role is making sure each factory has everything it needs to produce a sample correctly and on time. You will create sample purchase orders in Zedonk, order any special cloth and trims, and prepare complete sample packs with the correct technical packs and digital patterns for each factory.

You will work closely with the Sampling Manager, designers, product developers and factories to keep samples moving and ensure garments are ready for fittings, client presentations and other key deadlines.

Key responsibilities

Sample orders and factory packs

• Create sample purchase orders in Zedonk, ensuring details are accurate and complete.


• Prepare and send sample packs to the relevant factories, including the correct technical pack and digital pattern.


• Check every sample requirement before it is sent, confirming that the factory has all the information and materials needed to begin work.


• Order any special cloth, trims and components required for sampling.


• Check that all sample materials are specified and available, including trims, fusing, linings, zips, buttons and other garment components.


• Follow up on outstanding materials or information and resolve gaps before they cause delays.


• Keep clear records of sample orders, materials, factory instructions and dispatches.

Sample tracking and deadlines

• Maintain the sample tracker, keeping progress, key dates and outstanding actions up to date.


• Follow up with factories and internal teams to help keep sample critical paths on schedule.


• Help ensure garments are ready in good time for fittings, internal reviews and client sample presentations.


• Flag risks, missing items or delays promptly to the Sampling Manager.

Showroom and sample control

• Maintain an organised showroom and ensure the latest collections and pieces are displayed to a high standard.


• Refresh showroom mannequins seasonally to reflect current collections.


• Keep accurate photographic records of garment and accessory samples sent to clients.


• Track sample dispatches and arrange returns when required.

Fittings, presentations and client support

• Assist with model fittings and help prepare garments and supporting materials for presentations.


• Help prepare and produce preliminary Client Care Guides.


• Pack and ship samples to Brand Ambassadors as required, keeping an accurate record of shipments.


• Assist with client measuring sessions and installations as required.


• Support the wider team with practical preparation for fittings, sample reviews and presentations.

What you’ll bring

• Excellent organisation and attention to detail, with the ability to check that nothing is missing from a sample request.


• A thorough, forward-planning approach and the confidence to follow up until materials and information are in place.


• Clear communication skills and confidence liaising with factories, suppliers and internal teams.


• Confidence using Zedonk, spreadsheets and trackers; experience with purchase orders or sample coordination would be useful.


• An interest in garments, garment construction, fabrics and trims.


• A practical, collaborative approach and the ability to manage several sample requests and deadlines at once.


• An eye for presentation and the ability to keep a showroom tidy, current and well presented.

This is a hands‑on role at the heart of Jalin’s sampling process. Your organisation and attention to detail will help ensure factories receive complete instructions and materials, samples are ready when the team needs them, and the showroom presents Jalin’s collections at their best.