Approvals / Production Coordinator

TRP Recruitment ltd; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading fashion business in Greater London seeks a detail-oriented Production / Approvals Coordinator. The successful candidate will manage the approval process for physical samples and designs, ensuring all garments meet quality standards. This role offers a chance for someone with retail or production experience to step up in the product development process. Hybrid working options are available, providing a supportive work environment focused on quality and efficiency.

Qualifications

• Previous experience in managing samples in a retail or supplier environment.
• Strong knowledge of fabric types, garment construction, and apparel production processes.
• Excellent organisational skills with strong attention to detail.

Responsibilities

• Coordinate the receipt, tracking, and organisation of physical samples.
• Inspect samples for accuracy, quality, and adherence to design specifications.
• Manage and maintain a structured sample library for internal use.

Skills

Organisational skills

Attention to detail

Communication skills

Knowledge of fabric types

Ability to manage multiple projects

Job description

We are seeking a highly organised and detail-oriented Production / Approvals Coordinator to manage the approval process for both physical samples and conceptual designs across apparel ranges for this incredibly successful fashion business. This role ensures that all garments meet brand, design, and quality standards before progressing into production.

This opportunity would suit someone currently working as a Buying or Production Assistant, or in a similar role, with hands‑on experience managing samples, who is looking to step up and play a central role in the product development process.

Based in Central London offices with hybrid working available.

Main Responsibilities will include:

• Coordinate the receipt, tracking, and organisation of physical samples from suppliers
• Inspect samples for accuracy, quality, and adherence to design specifications
• Managing strike off, lab dips, pre‑production and production samples daily
• Maintain and manage a structured sample library for internal use and archiving
• Manage the approvals process for conceptual designs, ensuring alignment with brand identity and seasonal direction
• Organise and lead sample and concept review meetings, capturing feedback and decisions
• Act as the primary point of contact between design, development, and suppliers for all sample‑related approvals
• Communicate clear, actionable feedback to suppliers and internal stakeholders, ensuring revisions are implemented correctly and on time
• Collaborate with the quality control team to identify risks early and ensure samples meet established standards before production

Person Specification:

• Previous experience in managing samples in a retail or supplier environment
• Strong knowledge of fabric types, garment construction, and apparel production processes
• Excellent organisational skills with strong attention to detail
• Confident communicator with the ability to clearly convey feedback and manage cross‑functional communication
• Able to manage multiple projects and deadlines in a fast‑paced environment
• A proactive, solutions‑focused mindset with the ability to work both independently and as part of a team