Sales Office Order Coordinator

Hrstalentsolutions; Leicester; On-site; GBP 27,000 - 29,000; Full time

Job summary

Hrstalentsolutions in Leicester is seeking a Sales Office Order Coordinator to manage the flow of orders in a busy sales office. The role involves checking details, preparing accurate order records and keeping customers and internal teams informed throughout the process.

The position is full-time, with salary £26,500–£29,000 per year, reflecting the emphasis on accuracy, timely updates and collaboration with colleagues on pricing and credit matters.

Qualifications

• Experience in sales administration or order-processing is useful.
• Ability to maintain accuracy with numbers and provide clear written communication.
• Willing to learn the employer's products and systems.

Responsibilities

• Review incoming purchase orders and standard sales requests.
• Enter approved details into the order system.
• Check product codes, quantities and customer information.
• Ask for missing instructions before a handover to fulfilment.
• Provide factual order and dispatch updates.
• Record approved amendments and their timing.
• Refer pricing or credit matters to the appropriate colleague.
• Keep correspondence linked to the correct order.

Skills

Clear written communication

Numerical accuracy

Sales administration experience

Job description

Sales Office Order Coordinator

£26,500–£29,000 per year · Full-time · In the sales office

The sales office receives orders at different stages of readiness. One customer may send a complete purchase order; another asks for a delivery date without confirming the item. The Sales Office Order Coordinator checks details, prepares accurate order records and keeps customers and internal teams informed. This is an administrative sales support role. Pricing decisions, credit exceptions and contractual commitments remain with authorised colleagues.

The order before it is processed

Check the customer account, product identifier, quantity, delivery address and agreed terms. If an item description is ambiguous, clarify it before entering the order. Confirm stock or expected availability through the approved system and route a discrepancy to the person responsible. An order should not be marked ready because most of its fields look correct. The last missing detail may be the one that prevents a delivery.

Once an order is accepted, you may help issue the acknowledgement, update the expected status and respond to routine questions. A customer might ask to amend the quantity after the warehouse has begun picking. Check the order stage and the employer's change process before promising the alteration. When an exception needs a sales manager, record the question and the facts so a decision can be made quickly.

Order entry

• Review incoming purchase orders and standard sales requests.


• Enter approved details into the order system.


• Check product codes, quantities and customer information.


• Ask for missing instructions before a handover to fulfilment.

Changes and handovers

• Provide factual order and dispatch updates.


• Record approved amendments and their timing.


• Refer pricing or credit matters to the appropriate colleague.


• Keep correspondence linked to the correct order.

Sales support is customer service after the sale as well as before it. If an order is delayed, tell the customer what has been confirmed and when another update is expected. Do not blame the warehouse for a fact you have not checked. A concise status note helps the sales colleague manage the relationship without searching several messages.

Skills and support

Prior sales administration or order-processing experience will be useful. Experience with customer requests, stock records or office administration may also prepare you. Candidates earlier in their career can apply if they can show accuracy with numbers and clear written communication. The employer will train you on its products and system. You should be willing to ask about an unfamiliar item rather than selecting the nearest-looking code.

The job has peaks, and a change to one order can affect several people. Work from the confirmed record. If you discover an error after an acknowledgement has been sent, tell the responsible colleague and follow the correction process. Quietly editing the screen may leave the customer with an earlier promise that no longer matches the plan.

An order with a late change

Suppose a customer asks for a different delivery address on the day of dispatch. Check whether the goods have left the site and whether the requested address is authorised for that account. Ask the team that owns transport or account security for a decision. Then communicate the approved outcome and document who was informed. The coordinator keeps the process joined up, even when the answer cannot be immediate.

The employer will explain its standard hours, systems and training as part of recruitment. The salary range of £26,500–£29,000 applies to full-time work at the sales office and leaves room for relevant experience.

A customer may call to ask why an invoice differs from the acknowledged order. Compare the approved order, any subsequent amendment and the dispatch record before referring the matter to billing. If you discover that a quantity changed, show the sequence accurately. The coordinator helps colleagues investigate without deciding whether a credit is owed or altering the invoice independently.