Sales Ledger Administrator

Conquip Engineering Group; Tudhoe; On-site; GBP 23,000 - 34,000; Full time

Job summary

Conquip Engineering Group is seeking a detail-driven, organised Sales Ledger Administrator to join our finance team at the Alton head office. You will own the invoicing process, review hire activity for missed charges, and liaise with internal teams and customers to resolve billing queries.

This role requires strong numerical ability, excellent accuracy and proactive problem-solving. You will support month-end processes, maintain customer records, and help ensure timely and accurate invoicing

Qualifications

• Experience in sales ledger, invoicing or accounts administration.
• Experience with hire contracts, purchase orders or customer invoicing portals is a plus.
• Ability to review data for accuracy and resolve discrepancies quickly.

Responsibilities

• Own the invoicing process: prepare and issue accurate customer invoices.
• Protect revenue by reviewing hire activity for missed charges and unbilled items.
• Investigate and resolve billing queries with internal departments and customers.
• Verify customer POs, identify missing information and prevent invoicing delays.
• Maintain accurate records of customer billing information and invoices.
• Support the wider Finance team with sales ledger administration, reconciliations and credit notes.
• Monitor outstanding invoices and portal submissions to keep billing on track.
• Assist with month-end reporting and billing cut-offs.
• Identify recurring issues and help improve invoicing accuracy and efficiency.

Skills

Sales ledger

Invoicing

Billing accuracy

Communication

Attention to detail

Tools

Sage 50

InspHire

Finance software

Job description

Are you a detail-driven, organised and proactive finance professional who thrives in a fast-paced environment? We are seeking a skilled Sales Ledger Administrator to join our Finance team at Conquip Engineering Group, located at our Alton head office. This is an excellent opportunity for someone who enjoys taking ownership, solving problems and ensuring accuracy in every task. You will play a vital role in maintaining smooth invoicing processes, supporting accurate billing, and protecting the financial performance of the business. About Conquip Engineering Group Conquip Engineering Group is a leading provider of innovative engineering solutions and specialist equipment to the construction industry. With a reputation founded on quality, innovation and exceptional service, we support major construction and infrastructure projects across the UK and internationally. As our business continues to grow, we seek motivated, capable individuals who wish to contribute meaningfully and be part of a collaborative, ambitious team., You will work closely with our Finance, Hire Desk, Sales and Operations teams, taking responsibility for accurate and timely customer invoicing. Your role will ensure all billable activity is captured, discrepancies are promptly resolved, and customer accounts are maintained effectively.,

• Own the invoicing process: prepare and issue accurate, timely customer invoices in line with agreed hire rates, contracts and customer requirements.
• Protect revenue by reviewing hire activity to identify missed charges, unbilled transactions and invoicing discrepancies.
• Investigate and resolve billing queries, liaising closely with internal departments and customers.
• Manage purchase orders: verify customer POs, identify missing or inaccurate information and follow up to prevent invoicing delays.
• Maintain accurate records, ensuring customer billing information, invoice documentation and account records are complete and up to date.
• Support the wider Finance team with sales ledger administration, account reconciliation's, credit notes and invoice adjustments.
• Monitor outstanding invoicing queries, rejected invoices and customer portal submissions to keep billing on track.
• Assist with month-end reporting, billing cut-offs and identification of outstanding revenue.
• Identify recurring issues and contribute to improving invoicing accuracy, efficiency and communication across departments.
  This varied, hands-on position requires excellent attention to detail, commercial awareness and a proactive approach., We are looking for a confident professional comfortable working with numbers, adept at managing a busy workload and keen to take ownership from start to finish., Exceptional attention to detail and a high level of accuracy.
• Strong organisational skills with the ability to prioritise competing demands effectively.
• Confident and clear communication skills, both internally and with external customers.
• A proactive, solutions-focused approach to resolving queries.
• Good numerical ability and confidence handling financial information.
• Strong administrative skills with a proven ability to meet deadlines.
• A collaborative mindset with the confidence to challenge discrepancies and follow through on outstanding issues.

Desirable Experience

• Previous experience in sales ledger, invoicing, accounts administration or a similar finance role.
• Experience within construction, equipment hire, rental or manufacturing sectors.
• Familiarity with purchase orders, customer invoicing portals and hire contracts.
• Experience using Sage 50, InspHire or comparable finance and hire management systems.

Why Join Conquip?

This role offers more than just invoice processing. You will join a company where accuracy, accountability and teamwork are genuinely valued. You will have the opportunity to take full ownership of your workload, collaborate across multiple departments and play a crucial part in the commercial and financial success of the business. If you are organised, commercially aware and committed to getting things right first time, we would be delighted to hear from you.