Sales Ledger Administrator

Conquip Engineering Group; Alton; On-site; GBP 30,000 - 32,000; Full time

Job summary

Conquip Engineering Group in Alton, Hampshire is seeking a meticulous Sales Ledger Administrator to join our Finance team at the Alton head office. You will own the invoicing process, ensure accuracy and timely billing, and safeguard revenue through diligent review of hire activity.

This full-time, office-based role requires strong numerical ability, proactive problem-solving and the ability to work across Finance, Hire Desk, Sales and Operations.

Qualifications

• Essential: exceptional attention to detail and high accuracy.
• Strong organisational skills with the ability to prioritise competing demands.
• Confident and clear communication with internal teams and customers.
• A proactive, solutions-focused approach to resolving queries.

Responsibilities

• Own the invoicing process: prepare and issue accurate, timely customer invoices in line with hire rates and contracts.
• Protect revenue by reviewing hire activity to identify missed charges and invoicing discrepancies.
• Investigate and resolve billing queries with internal departments and customers.
• Verify customer POs, identify missing or inaccurate information and follow up to prevent delays.
• Maintain accurate records of billing information and invoice documentation.
• Support broader Finance with sales ledger administration, reconciliations and adjustments.
• Monitor outstanding queries and ensure billing stays on track.
• Assist with month-end reporting and revenue identification.
• Identify recurring issues and contribute to invoicing improvements across departments.

Skills

Attention to detail

Organisational skills

Communication skills

Solutions-focused

Tools

Sage 50

InspHire

Job description

Sales Ledger Administrator

Location: Alton, Hampshire

Salary: £30 – £32 per annum

Hours: Monday to Friday | 8:00am – 5:00pm

Working Pattern: Full-time | Office-based

Start Date: Interviewing immediately

Take Ownership. Drive Accuracy. Make an Impact.

Are you a detail-driven, organised and proactive finance professional who thrives in a fast-paced environment? We are seeking a skilled Sales Ledger Administrator to join our Finance team at Conquip Engineering Group, located at our Alton head office.

This is an excellent opportunity for someone who enjoys taking ownership, solving problems and ensuring accuracy in every task. You will play a vital role in maintaining smooth invoicing processes, supporting accurate billing, and protecting the financial performance of the business.

About Conquip Engineering Group

Conquip Engineering Group is a leading provider of innovative engineering solutions and specialist equipment to the construction industry. With a reputation founded on quality, innovation and exceptional service, we support major construction and infrastructure projects across the UK and internationally.

As our business continues to grow, we seek motivated, capable individuals who wish to contribute meaningfully and be part of a collaborative, ambitious team.

The Role

You will work closely with our Finance, Hire Desk, Sales and Operations teams, taking responsibility for accurate and timely customer invoicing. Your role will ensure all billable activity is captured, discrepancies are promptly resolved, and customer accounts are maintained effectively.

This varied, hands-on position requires excellent attention to detail, commercial awareness and a proactive approach.

Key Responsibilities

• Own the invoicing process: prepare and issue accurate, timely customer invoices in line with agreed hire rates, contracts and customer requirements.
• Protect revenue by reviewing hire activity to identify missed charges, unbilled transactions and invoicing discrepancies.
• Investigate and resolve billing queries, liaising closely with internal departments and customers.
• Manage purchase orders: verify customer POs, identify missing or inaccurate information and follow up to prevent invoicing delays.
• Maintain accurate records, ensuring customer billing information, invoice documentation and account records are complete and up to date.
• Support the wider Finance team with sales ledger administration, account reconciliation's, credit notes and invoice adjustments.
• Monitor outstanding invoicing queries, rejected invoices and customer portal submissions to keep billing on track.
• Assist with month-end reporting, billing cut-offs and identification of outstanding revenue.
• Identify recurring issues and contribute to improving invoicing accuracy, efficiency and communication across departments.

Person Specification

We are looking for a confident professional comfortable working with numbers, adept at managing a busy workload and keen to take ownership from start to finish.

Essential Skills and Attributes

• Exceptional attention to detail and a high level of accuracy.
• Strong organisational skills with the ability to prioritise competing demands effectively.
• Confident and clear communication skills, both internally and with external customers.
• A proactive, solutions-focused approach to resolving queries.
• Good numerical ability and confidence handling financial information.
• Strong administrative skills with a proven ability to meet deadlines.
• A collaborative mindset with the confidence to challenge discrepancies and follow through on outstanding issues.

Desirable Experience

• Previous experience in sales ledger, invoicing, accounts administration or a similar finance role.
• Experience within construction, equipment hire, rental or manufacturing sectors.
• Familiarity with purchase orders, customer invoicing portals and hire contracts.
• Experience using Sage 50, InspHire or comparable finance and hire management systems.

Why Join Conquip?

This role offers more than just invoice processing. You will join a company where accuracy, accountability and teamwork are genuinely valued.

You will have the opportunity to take full ownership of your workload, collaborate across multiple departments and play a crucial part in the commercial and financial success of the business.

If you are organised, commercially aware and committed to getting things right first time, we would be delighted to hear from you.