Sales Administrator Supervisor

Stellantis &You; Maidstone; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Company car scheme

Discounts on new cars and aftersales

Pension contributions

Annual leave increasing with service

Reward Gateway discounts

Health & wellbeing programs

Training opportunities

Job summary

Stellantis &You is seeking a Sales Administraton Supervisor to oversee the sales admin staff and support the Sales/B2B departments. The role focuses on ensuring efficient administration of all financial operations, accurate vehicle movements, and adherence to group policies.

You will drive processes to achieve and exceed sales objectives. We require at least one year in a similar role within the automotive network, particularly in parts distribution or logistics.

Qualifications

• Requires at least 1 year of experience in a similar role within the automotive network.
• Experience in parts distribution or automotive logistics is advantageous.
• Proficient with MS Office and database software; strong organizational skills.

Responsibilities

• Manage and supervise Sales Admin staff and coordinate with Sales/B2B departments.
• Ensure timely processing of deals and adherence to standard processes and policies.
• Maintain accurate vehicle movement, stock, and accounting-related records.
• Provide coverage for all tasks and support to Sales Admin Manager.
• Generate and review reports (MIO, credit notes, floor stock, and tax) to ensure numbers align with targets.
• Build professional relationships across the company and with external stakeholders.

Skills

Sales administration

Team supervision

Automotive logistics

Microsoft Office

Communication

Education

High school diploma or equivalent

Tools

Word processing

Database software

Email & internet apps

Job description

Manufacturer owned dealership opportunity covering:

• Walton
• Guildford
• Wimbledon
• Croydon
• Crawley
• Maidstone

About Us

Stellantis &You is an integral division of Stellantis, a premier global automotive manufacturer renowned for its array of iconic brands, including Abarth, Alfa Romeo, Citroen, DS, Fiat, Fiat Professional, Jeep, Peugeot, and Vauxhall. We are committed to fostering individual growth and recognise the hard work, flexibility, and commitment of our people so we offer an industry leading benefits package alongside our competitive basic salary.

Additional Benefits

• Company Car Scheme: Enjoy the opportunity to access up to two company branded vehicles with insurance, servicing and breakdown & tyre cover included!
• Company Discounts: Exclusive discounts on new cars and a range of aftersales services, including MOT, body shop, parts, services, and tyres.
• Pension: Benefit from a generous employer pension contribution of up to 7%.
• Annual Holiday: Start with 22 days of annual leave, which increases to 26 with continued service, in addition to bank holidays.
• Reward Gateway: Access our comprehensive discount portal, Reward Gateway, boasting over 500 incredible deals to help you save significantly.
• Family-Friendly Policies: Take advantage of enhanced maternity, paternity, and adoption leave provisions.
• Employee Assistance Programme: Prioritize your wellbeing with access to counselling, practical information, and digital resources.
• Occupational Health: We're committed to promoting and maintaining the highest degree of physical, mental, and social well-being for our Stellantis &You UK employees.
• Personal Accident Insurance: Enjoy worldwide personal accident cover as part of our employee benefits package.
• Training Opportunities: Access a range of training initiatives and e-learning resources to support your professional development.
• Shared Incentive Plan: Seize the opportunity to invest in the Stellantis Group through our shared incentive plan.
• Health Cash Plan: Our insurance policy allows members to claim a percentage of their daily health expenses, ensuring comprehensive health coverage.

Role Overview:

An exciting new opportunity has come up here at Head Office. This is a great opportunity for you to become a key member of the Stellantis &You team.

As an Sales Administration Supervisor you will be responsible for managing the Sales Admin Staff allocated to you alongside supporting the Sales/B2B Departments by ensuring efficient administration of all financial operations and systems and to ensure that all vehicle movements and transactions and departmental strategies to achieve, and strive to exceed, all sales objectives.

In this role you will also:

• Ensure that all deals are processed in a timely manner in accordance with the processes and standards agreed
• Support the Sales Admin Manager
• Ensure that there is adequate cover for all tasks
• Ensure that Group policies are conformed to at all times
• Develop and maintain professional and positive working relationships with Company colleagues
• Ensure RED's are up to date
• Run M&O status vehicles. We shouldn't have any M status vehicles. Check if the status should be O, C, or A
• Physical locations check ie Demo/CC's- these vehicle shouldn't be in New stock For example for West London physical location should be LW5
• Selling locations check for example Peugeot at West London should is WW1 etc- check Full Forecast.
• Credit Note register, check on a weekly basis and at month end
• Floor stock reports
• F2M stock if all set up and check progress code
• RNI reports
• MID checks- if all cars are registered on it
• Tax report at month end to send to managers to check if numbers agree with targets
• Ensure that Audits are up to date
• ME Delivery reports- cut off
• Run ICT's with wrong VAT code
• Demo mileages check

Let's Work together

We are seeking an Sales Administraton Supervisor with at least one year of experience in a similar role within the automotive network, specifically in parts distribution or automotive logistics. The ideal candidate will have proven proficiency in using word processing and database software, as well as email and internet applications.

Stellantis is proud to be an equal opportunity employer. We are committed to equal employment opportunity and equal pay regardless of race, colour, religion, sex, national origin, sexual orientation, disability, or gender identity. Stellantis are also accredited with the Defence Employer Recognition Scheme (ERS) Gold Award, that recognises organisations that pledge, demonstrate or advocate support to the armed forces community.