Sales Administrator

Stellantis &You; Birmingham; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Company Car Scheme

Company Discounts

Pension

Annual Holiday

Reward Gateway

Family-Friendly Policies

Employee Assistance Programme

Occupational Health

Personal Accident Insurance

Training Opportunities

Shared Incentive Plan

Health Cash Plan

Paid sick leave upon probation

Job summary

Stellantis &You is seeking a Sales Administrator in Birmingham North to manage paperwork, orders, consignment notes, invoicing, and funding for vehicles. You’ll ensure timely routing of documents and compliance withGDPR across sites.

You should have 1–2 years in a UK multi-dealer environment, strong admin skills, and proficiency with Outlook, Word and Excel. Opportunities for development arise within a large automotive group.

Qualifications

• 1–2 years' experience in a UK main multi-dealer dealership/group.
• Strong administrative skills.
• Proficient with Outlook, Word and Excel.
• Familiarity with dealer systems (e.g., dealerweb) is a plus.

Responsibilities

• Ordering of new stock and calling for customer orders.
• Processing consignment notes.
• Invoicing new and used vehicle sales, creating part exchange details.
• Arrange vehicle funding for used vehicles and sold vehicles.
• Ensure on completion of vehicle's sale routing of documentation to all appropriate departments.
• Raising gap insurance and warranty policies ensuring all documentation is ready for the customer.
• Maintaining and keeping EDC up to date.
• Weekly reporting to chase missing deal files or paperwork.
• Ensure deal profit and losses are correct as per the dealerweb system.
• Familiarise yourself with current marketing campaigns and GDPR requirements for audit purposes.

Skills

Administration

Tools

Outlook

Word

Excel

Job description

This role is based at Birmingham North: 857 Tyburn Rd, Birmingham B24 9NY

• Manufacturer owned dealership opportunity.

About Us

Stellantis &You is an integral division of Stellantis, a premier global automotive manufacturer renowned for its array of iconic brands, including Abarth, Alfa Romeo, Citroen, DS, Fiat, Fiat Professional, Jeep, Peugeot, and Vauxhall. We are committed to fostering individual growth and recognise the hard work, flexibility, and commitment of our people so we offer an industry leading benefits package alongside our competitive basic salary.

Additional Benefits

• Company Car Scheme: Enjoy the opportunity to access up to two company branded vehicles with insurance, servicing and breakdown & tyre cover included!
• Company Discounts: Exclusive discounts on new cars and a range of aftersales services, including MOT, body shop, parts, services, and tyres.
• Pension: Benefit from a generous employer pension contribution of up to 7%.
• Annual Holiday: Start with 22 days of annual leave, which increases to 26 with continued service, in addition to bank holidays.
• Reward Gateway: Access our comprehensive discount portal, Reward Gateway, boasting over 500 incredible deals to help you save significantly.
• Family-Friendly Policies: Take advantage of enhanced maternity, paternity, and adoption leave provisions.
• Employee Assistance Programme: Prioritize your wellbeing with access to counselling, practical information, and digital resources.
• Occupational Health: We're committed to promoting and maintaining the highest degree of physical, mental, and social well-being for our Stellantis &You UK employees.
• Personal Accident Insurance: Enjoy worldwide personal accident cover as part of our employee benefits package.
• Training Opportunities: Access a range of training initiatives and e-learning resources to support your professional development.
• Shared Incentive Plan: Seize the opportunity to invest in the Stellantis Group through our shared incentive plan.
• Health Cash Plan: Our insurance policy allows members to claim a percentage of their daily health expenses, ensuring comprehensive health coverage.
• Paid sick leave upon completion of Probationary period.

Role Overview:

An exciting new opportunity has come up here at Birmingham North. This is a great opportunity for you to become a key member of the Stellantis &You team.

As an Sales Administrator you will be responsible for ensuring all paperwork is completed in a timely manner with any discrepancies raised and resolved with each site immediately.

In this role you will also:

• Ordering of new stock and calling of for customer orders.
• Processing consignment notes
• Invoicing new and used vehicle sales, creating any part exchange details.
• Arrange vehicle funding for used vehicles and sold vehicles.
• Ensure on completion of vehicle's sale ensure routing of documentation to all appropriate departments.
• Raising gap insurance and warranty policies ensuring all documentation is ready for the customer.
• Maintaining and keeping EDC up to date.
• Weekly reporting to chase missing deal files or paperwork.
• Ensure that deal profit and losses are correct as per the dealerweb system.
• Familiarise yourself with the current marketing campaigns and GDPR requirements for audit purposes.

A Day in the Life:

"Dealing with emails, ordering systems, customers and constantly changing systems can be difficult at times but it is a face paced environment and we help each other out. The addition of more brands has made it more difficult but we get there in the end and have a good team that has the attitude of 'Just do it'"

Let's Work together:

We are looking for a Sales Administrator with 1 - 2 years current experience of working in a similar role within a UK Main Multi-Dealer multi-marque Dealership/Group. You need to have strong administration skills and be able to work with Outlook, Word and Excel.

Stellantis is proud to be an equal opportunity employer. We are committed to equal employment opportunity and equal pay regardless of race, colour, religion, sex, national origin, sexual orientation, disability, or gender identity. Stellantis are also accredited with the Defence Employer Recognition Scheme (ERS) Gold Award, that recognises organisations that pledge, demonstrate or advocate support to the armed forces community.