Sales Administrator

Stellantis &You UK; Sheffield; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Company Car Scheme

Pension

Annual Leave 22–26 days

Reward Gateway

Family-Friendly Policies

Employee Assistance Programme

Occupational Health

Personal Accident Insurance

Training Opportunities

Shared Incentive Plan

Health Cash Plan

Paid sick leave

Job summary

Stellantis &You UK is recruiting for a Sales Administrator based in Sheffield. The role focuses on ensuring all paperwork is completed accurately and on time across multiple sites, with emphasis on managing damaged/missing parts claims and secure data handling.

The successful candidate will support profitability and efficiency initiatives, use computerized systems efficiently, and maintain thorough document storage and compliance with company procedures.

Qualifications

• At least one year of experience in a similar role within the automotive network.
• Proficiency in word processing, database software, email and internet applications.
• Ability to complete paperwork on time and resolve discrepancies with each site.

Responsibilities

• Ensure paperwork is completed promptly and discrepancies resolved with each site.
• Process damage and missing parts claims promptly and accurately.
• Store and handle customer data securely in line with legal requirements.
• Meet deadlines set by Line Manager and company procedures.
• Use computerised systems effectively and ensure handwritten documents are legible.
• Support strategies to improve profitability and efficiency.
• Suggest process improvements to increase efficiency and service.
• Maintain filing and storage of documents.
• Receive and verify deliveries paperwork for parts and goods.

Job description

This role is based at Sheffield: 615 Penistone Rd, Hillsborough, Sheffield S6 2GA, United Kingdom

• Manufacturer owned dealership opportunity.

About Us

Stellantis &You is an integral division of Stellantis, a premier global automotive manufacturer renowned for its array of iconic brands, including Abarth, Alfa Romeo, Citroen, DS, Fiat, Fiat Professional, Jeep, Peugeot, and Vauxhall. We are committed to fostering individual growth and recognise the hard work, flexibility, and commitment of our people so we offer an industry leading benefits package alongside our competitive basic salary.

Additional Benefits

• Company Car Scheme: Enjoy the opportunity to access up to two company branded vehicles with insurance, servicing and breakdown & tyre cover included!
• Company Discounts: Exclusive discounts on new cars and a range of aftersales services, including MOT, body shop, parts, services, and tyres.
• Pension: Benefit from a generous employer pension contribution of up to 7%.
• Annual Holiday: Start with 22 days of annual leave, which increases to 26 with continued service, in addition to bank holidays.
• Reward Gateway: Access our comprehensive discount portal, Reward Gateway, boasting over 500 incredible deals to help you save significantly.
• Family-Friendly Policies: Take advantage of enhanced maternity, paternity, and adoption leave provisions.
• Employee Assistance Programme: Prioritize your wellbeing with access to counselling, practical information, and digital resources.
• Occupational Health: We're committed to promoting and maintaining the highest degree of physical, mental, and social well-being for our Stellantis &You UK employees.
• Personal Accident Insurance: Enjoy worldwide personal accident cover as part of our employee benefits package.
• Training Opportunities: Access a range of training initiatives and e-learning resources to support your professional development.
• Shared Incentive Plan: Seize the opportunity to invest in the Stellantis Group through our shared incentive plan.
• Health Cash Plan: Our insurance policy allows members to claim a percentage of their daily health expenses, ensuring comprehensive health coverage.
• Paid sick leave upon completion of Probationary period.

Role Overview

An exciting new opportunity has come up here at Head Office. This is a great opportunity for you to become a key member of the Stellantis &You team.,

As an Sales Administrator you will be responsible for ensuring all paperwork is completed in a timely manner with any discrepancies raised and resolved with each site immediately.

In this role you will also:

• Ensure claims for damage and missing parts are completed in a timely manner and that all customer transactions and queries are handled promptly and efficiently.
• Ensure all customer data is stored and handled securely in line with Company and legal requirements.
• Meet all deadlines as set by Line Manager and company procedures.
• Use computerised systems efficiently to access and input information. Ensure all handwritten documents are legible and accurate.
• Support the development and implementation of strategies to improve profitability and efficiency.
• Be aware of current business processes and suggest improvements to increase efficiency and service.
• Maintain filing and storage of documents both physical and electronic to specified criteria.
• Receive and identify all parts and goods deliveries paperwork. Check for accuracy of both paperwork and computer input.

A Day in the Life

“Dealing with emails, ordering systems, customers and constantly changing systems can be difficult at times but it is a face paced environment and we help each other out. The addition of more brands has made it more difficult but we get there in the end and have a good team that has the attitude of 'Just do it'”

Let’s Work together

We are seeking an Sales Administrator with at least one year of experience in a similar role within the automotive network, specifically in parts distribution or automotive logistics. The ideal candidate will have proven proficiency in using word processing and database software, as well as email and internet applications.

Stellantis is proud to be an equal opportunity employer.

We are committed to equal employment opportunity and equal pay regardless of race, colour, religion, sex, national origin, sexual orientation, disability, or gender identity.

Stellantis are also accredited with the Defence Employer Recognition Scheme (ERS) Gold Award, that recognises organisations that pledge, demonstrate or advocate support to the armed forces community.