Sales Administrator

Confidential; Leeds; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Bonus paid twice a year

23 days holiday plus bank holidays

Pension contributions

Job summary

Confidential is seeking a Sales Administrator in Leeds to manage sales support, administration and order processing within the rigging department for an internationally renowned event technology distributor.

You will coordinate paperwork from quotation to dispatch, raise orders, process invoices, answer phones, welcome visitors and support accounts with new customer set ups. A strong attention to detail and proficient MS Office skills are essential.

Qualifications

• Proven experience in administration or sales support.
• Highly organised with excellent attention to detail.
• Professional and confident communicator via phone and email.
• Able to multitask and prioritise in a fast-paced environment.
• Comfortable working with Microsoft Office and internal systems.

Responsibilities

• Support northern rigging sales teams by processing and checking paperwork from quotation to dispatch.
• Raise purchase orders, generate quotes/proforma invoices, and manage dispatch instructions.
• Answer phones and communicate professionally with customers and suppliers.
• Welcome visitors, sign them in, provide refreshments, and inform relevant staff of arrivals.
• Coordinate credits, returns, stock transfers, new part codes, and manufacturing orders.
• Manage daily drop-ship orders across both UK offices.
• Verify accuracy of Northern sales orders for forecasting and stock allocation.
• Assist Accounts with setting up new customer accounts, credit checks, and payment links.
• Process finance orders from initial enquiry through to invoicing.
• Maintain rigging certification records and ensure prompt distribution to customers.
• Monitor multiple shared inboxes and action requests promptly.
• Provide cover for the New Stock Items department, including product setups and updates.

Skills

Administration

Sales support

Organised

Communication skills

Multitasking

Attention to detail

Tools

Microsoft Office

Job description

Job Title: Sales Administrator
Location: Leeds
Salary: £30,000 - £35,000
Working Hours: Monday to Friday, 8:30am 5:30pm

Bonuses, 23 days annual leave plus bank holidays, pension

About the Role:

Managing sales support, administration and order processing within the rigging department of an internationally renowned event technology distributor.

Key Responsibilities:

• Support northern rigging sales teams by processing and checking paperwork from quotation to dispatch
• Raise purchase orders, generate quotes/proforma invoices, and manage dispatch instructions
• Answer phones and communicate professionally with customers and suppliers
• Welcome visitors, sign them in, provide refreshments, and inform relevant staff of arrivals
• Coordinate credits, returns, stock transfers, new part codes, and manufacturing orders
• Manage daily drop-ship orders across both UK offices
• Verify accuracy of Northern sales orders for forecasting and stock allocation
• Assist Accounts with setting up new customer accounts, credit checks, and payment links
• Process finance orders from initial enquiry through to invoicing
• Maintain rigging certification records and ensure prompt distribution to customers
• Monitor multiple shared inboxes and action requests promptly
• Provide cover for the New Stock Items department, including product setups and updates

Qualifications and Skills Required:

• Proven experience in administration or sales support
• Highly organised with excellent attention to detail
• Professional and confident communicator via phone and email
• Able to multitask and prioritise in a fast-paced environment
• Comfortable working with various internal systems and Microsoft Office
• Full right to work in the UK

Package:

• £30 K - £35 K salary
• Bonus paid twice a year
• 23 days holiday plus bank holidays
• Pension contributions