Sales Account Administrator

Office Angels; Wigston; On-site; GBP 26,000 - 36,000; Full time

Job summary

Office Angels is seeking a Sales Account Administrator to provide essential administrative and commercial support to the sales function. You will manage accounts, process orders and prepare quotations to ensure a high level of service throughout the sales process.

You will liaise with Sales, Operations, Finance and Logistics, taking ownership of tasks, building relationships and solving problems to keep processes running smoothly.

Qualifications

• Experience in sales administration, account management or customer-facing roles.
• Excellent written and verbal communication skills.
• Strong organisational skills with ability to manage multiple priorities.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experience using an ERP/MRP system.
• Able to work independently while contributing to a team.
• Customer-focused and professional approach.
• Proactive problem-solving and calm under pressure.

Responsibilities

• Act as the primary administrative contact for a portfolio of customer accounts.
• Build and maintain strong professional customer relationships.
• Support onboarding of new customers, including account setup and documentation.
• Respond promptly to customer enquiries relating to orders, pricing, lead times and deliveries.
• Coordinate with internal teams to resolve customer concerns and queries.
• Maintain up-to-date customer records, pricing, and contract information.
• Prepare quotations, proposals, and sales documentation with accuracy.
• Process customer orders and enter into ERP in a timely manner.
• Monitor order progress and communicate updates to customers.
• Assist with sales reports, forecasts and KPIs.
• Provide admin support to sales management, including meeting prep and calendars.
• Help organise customer visits and trade shows.
• Support invoicing and resolve invoice queries with Finance.

Skills

Sales administration

Account management

Customer service

Communication skills

Organisational skills

MS Office proficiency

ERP/MRP systems

Independent worker & teamwork

Tools

ERP/MRP system

Job description

Sales Account Administrator

Job Type: [Permanent / Full-Time]

Working Hours: Monday-Thursday, 8:15am-4:45pm; Friday, 8:00am-2:00pm

About the Role

We are looking for an organised, proactive and customer-focused Sales Account Administrator to join our team and provide essential administrative and commercial support to our sales function.

This is a varied role where you will act as a key point of contact for customers, helping to manage accounts, process orders, prepare quotations and ensure customers receive a high level of service throughout the sales process.

You will work closely with colleagues across Sales, Operations, Finance and Logistics, making this an excellent opportunity for someone who enjoys building relationships, solving problems and keeping things running smoothly.

Key Responsibilities

Customer & Account Management

Act as the primary administrative contact for a portfolio of customer accounts.

Build and maintain strong, professional customer relationships.

Support the onboarding of new customers, including account setup and documentation.

Respond promptly and professionally to customer enquiries relating to orders, pricing, lead times, deliveries and general account queries.

Coordinate with internal teams to resolve customer concerns and technical queries.

Maintain accurate and up-to-date customer records, pricing, costings and contract information.

Sales Administration & Support

Prepare quotations, proposals and sales documentation with a high level of accuracy.

Process customer orders accurately and ensure they are entered into the ERP system in a timely manner.

Monitor order progress and proactively communicate updates to customers.

Assist with sales reports, forecasts and performance KPIs.

Provide administrative support to sales management, including meeting preparation, presentations, diary/calendar management and follow-up actions.

Help organise customer visits, external meetings and trade shows.

Finance & Operational Support

Work closely with Finance to support invoicing and resolve invoice queries.

Assist with credit checks and payment follow-up where required.

Ensure the ERP system contains accurate and current product, pricing, delivery and customer information.

Maintain a high level of accuracy when handling commercial and customer information.

Continuous Improvement

Identify opportunities to improve sales administration and customer service processes.

Support the introduction and implementation of effective processes and best practices.

Take ownership of tasks and contribute positively to the wider team.

About You

We are looking for someone who is highly organised, commercially aware and confident communicating with customers and colleagues.

Essential Skills & Experience

Previous experience in sales administration, account management, customer service or a similar customer-facing role.

Excellent written and verbal communication skills.

Strong organisational skills with the ability to manage multiple priorities.

Excellent attention to detail and a high level of accuracy.

Good working knowledge of Microsoft Office, particularly Excel, Word and Outlook.

Experience using an MRP or ERP system.

Ability to work independently while also contributing effectively as part of a team.

A customer-focused and professional approach.

A proactive attitude with strong problem-solving skills.

Ability to remain calm and effective when working under pressure.

Desirable

Experience working within a fast-paced commercial or sales environment.

Experience with sales reporting, forecasting or data analysis.

Knowledge of manufacturing, engineering or another technical/commercial environment.

Personal Attributes

You will be: Customer-focused and service driven.

Professional, confident and adaptable.

Proactive and solutions focused.

Highly organised and dependable.

Comfortable taking ownership and accountability for your work.

A positive team player who builds effective working relationships.

Calm and professional when dealing with challenging situations.

What We Expect

You will be expected to handle customer and commercially sensitive information with the highest level of confidentiality and professionalism.

You will also be responsible for:

• Following company procedures and quality requirements.
• Maintaining high standards of accuracy and attention to detail.
• Working safely and taking responsibility for your own health and safety and that of colleagues.
• Using company equipment, systems and materials correctly and responsibly.
• Contributing ideas and suggestions that could improve processes, efficiency and customer service.

Equal Opportunities

Office Angels UK is an Equal Opportunities Employer.

We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.