Safeguarding Secretary

Doncaster & Bassetlaw Teaching Hospitals NHS FT; Doncaster; On-site; GBP 25,000 - 27,000; Full time

Benefits offered by this job

NHS Pension Scheme

Generous holiday entitlement

Health and wellbeing support

NHS Car Lease schemes

Discounts on restaurants and shopping

Learning opportunities

Job summary

Doncaster & Bassetlaw Teaching Hospitals NHS FT is seeking a dedicated Safeguarding Secretary to provide comprehensive secretarial support to the Safeguarding Team and Head of Safeguarding. The role involves co-ordinating meetings, liaising with internal and external contacts, and handling sensitive information with discretion.

Applicants should have administrative/secretarial experience in a healthcare setting, strong communication skills, and the ability to work under tight deadlines with

Qualifications

• Secretarial/administrative experience in a healthcare setting.
• Diary management experience sought.
• Proficiency with Microsoft Office and data capture systems.
• Familiar with Data Protection Act 2018 requirements.
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Coordinate meetings for the Safeguarding Team.
• Provide high quality secretarial support to the team and Head of Safeguarding.
• Communicate with internal and external stakeholders.
• Record and produce confidential data accurately.
• Follow policies and maintain patient confidentiality.

Skills

Clerical work

Admin/Secretarial

MS Office

Databases & spreadsheets

Data entry & analysis

Data protection

Healthcare setting

Shorthand

Education

GCSE English Language

RSA Typing/Word-processing/Audio typing

IT Qualification

Professional development

Tools

MS Office Suite

Job description

Doncaster & Bassetlaw Teaching Hospitals NHS FT

Safeguarding Secretary

The closing date is 12 November 2026

We have an opportunity for a resourceful individual to join our busy Safeguarding Team.

This is a demanding role, but working under the supervision and guidance of the Safeguarding Professionals this individual will be supported in delivering a comprehensive secretarial service to the Safeguarding Team, with allocated time to support the Head of Safeguarding.

The main focus of your role will be to assist the team, by providing high quality secretarial support, and provide allocated secretarial support to the Head of Safeguarding. In general the role will include the co-ordination of meetings and liaising with individuals both internal and external to the Trust. You will need a calm but confident approach in order to deal with very sensitive information and emotional situations. You will need a demonstrate a clear ability to effectively communicate with others across a range of settings and have the ability to record and produce highly sensitive and confidential data. You will understand the emotional effort involved and be able to calmly manage the demands of the role whilst recognising your own needs and accessing appropriate support.

Administrative/secretarial experience within a healthcare environment, excellent communication skills and the ability to adapt to the changing demands of the role, working to tight deadlines with minimal supervision are also vital.

Main duties of the job

At all times respect patient confidentiality and including , the confidentiality of electronically/manually stored patient/personal data, in line with the requirements of the Data Protection Act 2018.

Be aware of individual responsibilities and maintain a safe environment in accordance with the Health and Safety at Work Act. Identify and report immediately any untoward incident, accident or potential hazard.

Undertake manual handling in accordance with Trust Policy and appropriate to own working environment

Participate in annual Performance Development Appraisal

Develop IT skills as required in line with Trust developments

Attend all statutory and essential training and any further training identified at Performance Development Appraisal

Adhere to Trust and Directorate policies and procedures - contribute to development and review of policies

About us

DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues. At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions. As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.We offer a range of benefits to support our people including:

• Extensive range of learning opportunities
• NHS Pension Scheme
• Generous holiday entitlement in line with Terms & Conditions
• Comprehensive health and wellbeing support
• NHS Car Lease schemes and a range of salary sacrifice scheme
• Discounts on restaurants, getaways, shopping and finance through external providers.

Job responsibilities

Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully.Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.

Certificate of sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK

Please note that from 9th April2025, band 2 & 3 entry roles are no longer eligible for sponsorship.

Person Specification

Knowledge & Experience

• Working within clerical area
• Recent Admin/Secretarial experience and experience of diary management
• Working knowledge of Microsoft Office software especially Excel, or agreement to access training
• Design and implementation of systems databases and speadsheets to accurately capture data
• Data inputting and interpretation experience
• An awareness (relevant to role) of Procedures in relation to Data Protection, Confidentiality at all times in respect of the Data Protection Act (2018).
• Working within health setting
• Shorthand

Qualifications & Training

• GCSE English Language - minimum grade C or equivalent or equivalent experience
• RSA Stage II Typing / Word-processing/Audio typing or equivalent or equivalent experience
• IT Qualification at intermediate level
• Willingness to develop professional qualifications/skills in line with the requirements/ development of the post.

Personal Attributes & Skills

• Team Player
• Friendly/Approachable/Professional Manner
• Flexible
• Ability to prioritise and plan own workload effectively, formulating and maintaining schedules sustainable work schedule
• Ability to deal with sensitive subject matter and knowledge relevant support systems
• Employ tact and patience when dealing with difficult situations remaining polite and understanding at all times
• Demonstrate excellent verbal and written communication skills
• Demonstrate a good standard of verbal and written communication skills at a moderately complex level with all internal and external contacts
• Able to work independently with minimum supervision
• Filing
• Ability to open & distribute mail to team members and to prioritise where appropriate
• Prepare papers for meetings and training events
• Ability to work under pressure to tight deadlines

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Doncaster & Bassetlaw Teaching Hospitals NHS FT

£24,937 to £26,598 a year Pro Rata Per Annum