Apprentice - Recruitment Administrative Assistant (Medical & Dental)

Doncaster & Bassetlaw Teaching Hospitals NHS FT; Doncaster; Hybrid; GBP 20,000 - 24,000; Full time

Benefits offered by this job

NHS Pension Scheme

Generous holiday entitlement

Health and wellbeing support

NHS Car Lease schemes

Discounts on restaurants and shopping

Job summary

Doncaster & Bassetlaw Teaching Hospitals NHS FT invites applications for an Apprentice - Recruitment Administrative Assistant (Medical & Dental). The role supports the recruitment of medical staff, ensuring timely, accurate admin service and adherence to NHS terms and current legislation.

Clean data, interviews arranged, and contracts issued as part of the process. The apprentice will learn recruitment processes, participate in interviews (Friday 4 December 2026), and benefit from a strong

Qualifications

• GCSE English and Maths at A*-C or 9-4 or equivalent.
• Experience with general office software and data handling.

Responsibilities

• Support recruitment process for medical and dental staff using Trac/NHS Jobs, ESR links, coordinate short-listing, and arrange interviews.
• Ensure NHS Employment Check Standards compliance and Trust procedures.
• Assist with contracts of employment and maintain staff records.
• Provide frontline admin support and respond to queries; assist with equal opportunities monitoring.
• Support training and departmental initiatives; help with data quality and protection.

Skills

Excellent keyboard skills

Data protection familiarity

Ability to follow instructions

Team working

Customer service mindset

Education

GCSE English & Maths (A*-C / 9-4)

Tools

Excel

Microsoft 365

Job description

Doncaster & Bassetlaw Teaching Hospitals NHS FT

Apprentice - Recruitment Administrative Assistant (Medical & Dental)

The closing date is 16 November 2026

We are seeking a dedicated and enthusiastic Apprentice to join our our team. You will assist in providing a comprehensive, timely, and efficient recruitment admin service in relation to doctors across the Trust. The role focuses on ensuring best practices are followed in line with local and national terms and conditions of service, along with current legislation.

At DBTH, we're on a mission to build a diverse, inclusive, and compassionate workforce. This role will play a crucial role in our hiring process, embodying the "DBTH Way" every step of the way.

Your primary responsibility will be to provide efficient and excellent customer service to candidates, ensuring our recruiting managers receive top-notch support to efficiently meet our hiring needs.

We are looking for someone who is quick learning, has drive and enthusiasm and is willing to go the 'extra mile' for our customer base.

As an apprentice you will have time off the job each week in line with the Apprentice programme.

Interviews will take place on Friday 4th December 2026, face to face at Doncaster Royal Infirmary.

Main duties of the job

By joining our team, you'll play a key role in supporting the recruitment and management of medical staff across DBTH. You will work in a collaborative and supportive environment, with opportunities for personal and professional growth.

• Learn to manage the recruitment process for medical and dental staff, using Trac/NHS Jobs, link to ESR, coordinate short-listing, and arrange interviews
• Ensure compliance with NHS Employment Check Standards and Trust procedures.
• Ensure medical staff are registered with the General Medical Council (GMC) and hold the necessary qualifications and certifications.
• Issue contracts of employment for medical staff.
• Maintain and update records of rotation details for Resident Doctors working under a Lead Employer arrangement.
• Provide advice on medical and dental terms and conditions of service, policies, and procedures to Trust personnel.
• Send information to the payroll provider for the maintenance of contractual employment records on ESR and other Trust systems.
• Ensure high standards of data quality and accuracy, maintaining compliance with Trust standards and data protection protocols.
• Provide general administrative support, including dealing with queries, photocopying, filing, and assisting with equal opportunities monitoring.
• Assist with training staff within the department and contribute to departmental initiatives

About us

DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.

At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.

As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.

We offer a range of benefits to support our people including:

• Extensive range of learning opportunities
• NHS Pension Scheme
• Generous holiday entitlement in line with Terms & Conditions
• Comprehensive health and wellbeing support
• NHS Car Lease schemes and a range of salary sacrifice scheme
• Discounts on restaurants, getaways, shopping and finance through external providers.

Job responsibilities

The service is required to have an onsite presence Monday to Friday, however there is a hybrid working option and following the induction and training period there may be the opportunity to work from home one day per week.

Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.

If invited to interview there will be a practical assessment using Word and Excel packages.

Certificate of sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK

Please note that from 9th April2025, band 2 & 3 entry roles are no longer eligible for sponsorship.

Person Specification

Qualifications & Training

• GCSE English and Maths A* - C or 9 - 4 or equivalent qualification/relevant experience

Knowledge & Experience

• Experience using computer software packages
• Excellent keyboard skills
• Understanding of Data Protection and Confidentiality issues
• Experience using ExcelExperience using Microsoft 365
• Have had some work experience; paid, unpaid, voluntary, school work experience placement

Personal Attributes & Skills

• Speaks confidently, conveying clear messages to a wide range of people
• Ability to follow both verbal and written instructions
• Team working - demonstrate clear commitment to the team
• Ability to work with others to achieve shared goals
• Self-motivated with an ability to deliver work within agreed timescales
• Able to work independently, prioritising workload effectively
• Ability to work flexibly and adapt to new demands

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Doncaster & Bassetlaw Teaching Hospitals NHS FT