Safeguarding Secretary

Transformation Unit; Doncaster; Hybrid; GBP 26.000 - 27.000; Teilzeit

Zusammenfassung

The Safeguarding Secretary role at Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust is a part-time post (35.5 hours per week) within the Safeguarding Team. You will provide high-quality secretarial support, manage diaries, coordinate meetings, and assist the Head of Safeguarding with confidential information in a sensitive healthcare setting.

Under supervision of safeguarding professionals, you will communicate across a range of stakeholders, maintain accurate records, and help

Qualifikationen

• Administrative/secretarial experience within a healthcare environment.
• Excellent communication skills with the ability to handle sensitive information.
• Experience with data protection requirements and confidential data handling.
• Experience with diary management and coordinating meetings.

Aufgaben

• Provide high quality secretarial support to the Safeguarding Team and Head of Safeguarding.
• Coordinate meetings and liaise with internal and external contacts.
• Maintain confidential records and ensure data protection compliance.

Kenntnisse

Diary management

Secretarial experience

Data protection

Shorthand

Tools

Microsoft Office

Jobbeschreibung

Main area Safeguarding Secretary Grade Band 3 Contract Permanent Hours Part time - 35.5 hours per week (Service Cover Monday - Friday, 9-5) Job ref 272-8322220

Employer Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust Employer type NHS Site Doncaster Royal Infirmary Town Doncaster Salary £25,760 - £27,476 Pro Rata Per Annum Salary period Yearly Closing 12/11/2026 23:59

Safeguarding Secretary

Band 3

Job overview

We have an opportunity for a resourceful individual to join our busy Safeguarding Team.

This is a demanding role, but working under the supervision and guidance of the Safeguarding Professionals this individual will be supported in delivering a comprehensive secretarial service to the Safeguarding Team, with allocated time to support the Head of Safeguarding.

The main focus of your role will be to assist the team, by providing high quality secretarial support, and provide allocated secretarial support to the Head of Safeguarding. In general the role will include the co-ordination of meetings and liaising with individuals both internal and external to the Trust. You will need a calm but confident approach in order to deal with very sensitive information and emotional situations. You will need to demonstrate a clear ability to effectively communicate with others across a range of settings and have the ability to record and produce highly sensitive and confidential data. You will understand the emotional effort involved and be able to calmly manage the demands of the role whilst recognising your own needs and accessing appropriate support.

Administrative/secretarial experience within a healthcare environment, excellent communication skills and the ability to adapt to the changing demands of the role, working to tight deadlines with minimal supervision are also vital.

Main duties of the job

At all times respect patient confidentiality and including , the confidentiality of electronically/manually stored patient/personal data, in line with the requirements of the Data Protection Act 2018.

Be aware of individual responsibilities and maintain a safe environment in accordance with the Health and Safety at Work Act. Identify and report immediately any untoward incident, accident or potential hazard.

Undertake manual handling in accordance with Trust Policy and appropriate to own working environment

Participate in annual Performance Development Appraisal

Develop IT skills as required in line with Trust developments

Attend all statutory and essential training and any further training identified at Performance Development Appraisal

Adhere to Trust and Directorate policies and procedures – contribute to development and review of policies

Working for our organisation

DBTH is one of Yorkshire’s Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.
At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.
As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.
We offer a range of benefits to support our people including:

• Extensive range of learning opportunities
• NHS Pension Scheme
• Generous holiday entitlement in line with Terms & Conditions
• Comprehensive health and wellbeing support
• NHS Car Lease schemes and a range of salary sacrifice scheme
• Discounts on restaurants, getaways, shopping and finance through external providers.

Detailed job description and main responsibilities

Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully.
Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.

Certificate of sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK

Please note that from 9th April2025, band 2 & 3 entry roles are no longer eligible for sponsorship.

Person specification

Knowledge & Experience

• Working within clerical area
• Recent Admin/Secretarial experience and experience of diary management
• Working knowledge of Microsoft Office software especially Excel, or agreement to access training
• Design and implementation of systems databases and speadsheets to accurately capture data
• Data inputting and interpretation experience
• An awareness (relevant to role) of Procedures in relation to Data Protection, Confidentiality at all times in respect of the Data Protection Act (2018).
• Working within health setting
• Shorthand

Qualifications & Training

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