Rural Office Administrator & Scheduling Coordinator

Recruitment Helpline Ltd; North Hertfordshire; On-site; GBP 26,000 - 28,000; Full time

Benefits offered by this job

Your birthday off — fully paid!

20 days holiday plus bank holidays

An extra day’s annual leave for every

Casual dress code

Free onsite parking

Job summary

Recruitment Helpline Ltd in Therfield, Hertfordshire invites applications for a permanent, full-time Office Administrator. You will support daily operations, coordinate communications between clients and field engineers, and manage routine office tasks to ensure smooth processes.

The role emphasizes organisation, accuracy, and reliable teamwork, with responsibilities spanning scheduling, records, and supplier liaison. Full driving licence and UK work authorization required.

Qualifications

• Previous experience in scheduling administration or similar role.
• Strong administrative and organisational skills.
• Good attention to detail and accuracy.
• Confident communication skills, both verbal and written.
• Professional telephone manner.
• Ability to communicate effectively with suppliers, project teams and internal colleagues.
• Proactive approach to chasing outstanding orders, deliveries and documentation.
• Ability to prioritise and manage multiple project and administrative tasks.
• Good computer literacy and ability to learn relevant purchasing and business systems.
• Reliable, methodical and organised approach to work.
• Ability to work independently and as part of a team.
• Ability to follow company processes and procedures consistently.
• Ability to work to deadlines and respond effectively to changing project requirements.
• Eligible to work permanently in the UK.
• Full driving licence (essential as no public transport to our location)

Responsibilities

• Answer incoming telephone calls professionally and direct enquiries to the appropriate person or department.
• Scheduling and Logistics, Coordinate and manage clients’ Planned Preventative Maintenance (PPM) schedules, maintaining proactive daily communication with tenants, clients, and field personnel.
• Manage stationery requirements and place orders to ensure adequate office supplies are maintained.
• Provide general administrative support to the wider team and assist with other office requirements as necessary.
• Keeping records accurate and up to date on our CRM system and client portals
• Producing weekly quotation reports
• Programming of residents fobs
• Online Postal Duties

Skills

Scheduling administration

Administrative skills

Organisational skills

Attention to detail

Communication skills

Telephone manner

Teamwork

Tools

CRM systems

Purchasing systems

Job description

Recruitment Helpline Ltd in Therfield, Hertfordshire invites applications for a permanent, full-time Office Administrator. You will support daily operations, coordinate communications between clients and field engineers, and manage routine office tasks to ensure smooth processes.

The role emphasizes organisation, accuracy, and reliable teamwork, with responsibilities spanning scheduling, records, and supplier liaison. Full driving licence and UK work authorization required.