Retrofit Document Controller

United Living Group; Dartford; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Competitive salary and benefits

Career progression opportunities

Immediate interview for qualified cand

Job summary

United Living Group is seeking a Document Controller to support its Decarbonisation (SHDF) team in overseeing energy efficiency and retrofit programmes across social housing portfolios. You will ensure all project documents are controlled, audit-ready and compliant with SHDF requirements and company procedures.

Key responsibilities include managing the DMS, maintaining version control, and producing weekly project reports.

Qualifications

• Experience as Document Controller in construction, retrofit or social housing environments.
• Experience with EDMS platforms such as Aconex, SharePoint or Asite is preferred but not essential.
• Strong MS Office capability and comfortable working with structured data.

Responsibilities

• Manage project documentation for SHDF funded decarbonisation works, ensuring documents are accurately organised, stored and distributed.
• Administer the Document Management System (DMS), including setting up workflows, managing access permissions and ensuring data security.
• Maintain compliant, audit‑ready records in line with SHDF, PAS 2035, client and internal governance requirements.
• Support project and design teams with document formatting, templates and document control best practices.
• Monitor and control versioning, ensuring teams use the latest approved documentation.
• Support reporting requirements for decarbonisation programmes and funding compliance.
• Produce weekly summary reports on various project stages.
• Maintain the compliance SharePoint system and undertake archiving of completed documents.
• Identify opportunities to improve document control processes and implement best‑practice solutions.

Skills

Document control

MS Office

Attention to detail

Communication skills

Multitasking

Tools

Aconex

SharePoint

Asite

EDMS

Job description

As Document Controller within our Decarbonisation (SHDF) team, you will play a key role in supporting the delivery of energy efficiency and retrofit programmes across social housing portfolios. You will ensure project documentation is accurately controlled, compliant, audit‑ready and managed in line with SHDF requirements, company procedures and regulatory standards.

Key Responsibilities

• Manage project documentation for SHDF funded decarbonisation works, ensuring documents are accurately organised, stored and distributed
• Administer the Document Management System (DMS), including setting up workflows, managing access permissions and ensuring data security
• Maintain compliant, audit‑ready records in line with SHDF, PAS 2035, client and internal governance requirements
• Support project and design teams with document formatting, templates and document control best practices
• Monitor and control versioning, ensuring teams are working from the latest approved documentation
• Support reporting requirements for decarbonisation programmes and funding compliance
• General office duties.
• Produce weekly summary reports on various project stages
• Maintain the compliance SharePoint system in accordance with company procedures. Undertake the archiving of completed documents as required.
• Identify opportunities to improve document control processes and implement best‑practice solutions

Qualifications

• Experience
• Previous experience in a Document Controller role within construction, retrofit or social housing environments
• Experience with EDMS platforms such as Aconex, SharePoint or Asite is preferred but not essential
• Technical Skills
• Strong MS Office capability
• Confident using document management systems and working with structured data
• Personal Attributes
• Highly organised with excellent attention to detail
• Able to manage multiple tasks and priorities in a project environment
• Strong communication skills with the ability to liaise effectively with design, commercial and delivery teams
• Proactive problem‑solver with a continuous‑improvement mindset
• This is an excellent opportunity to join a growing decarbonisation and sustainability focused team, supporting the delivery of impactful SHDF programmes and helping to improve homes and communities.

Additional Information

If you are a Retrofit Document Controller seeking a dynamic and diverse work environment, we’re offering:

• Competitive salary and benefits package
• Opportunities for career progression aligned with the company’s growth
• Immediate interview for qualified candidates