Retrofit Document Controller

United Living; United Kingdom; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Competitive salary and benefits package

Opportunities for career progression

Job summary

United Living is seeking a Document Controller for its Decarbonisation team. The role involves managing project documentation for energy efficiency and retrofit programmes in social housing. The ideal candidate should have experience in document control and be proficient with document management systems like SharePoint.

This position offers competitive salary and benefits, along with opportunities for career progression.

Qualifications

• Previous experience as a Document Controller in construction or housing environments.
• Confident with document management systems and structured data.

Responsibilities

• Manage project documentation for SHDF funded works.
• Administer the Document Management System (DMS).
• Maintain compliant, audit-ready records.
• Support project teams with document control best practices.

Skills

Attention to detail

Strong MS Office capability

Problem-solving

Tools

Aconex

SharePoint

Asite

Job description

United Infrastructure is a dynamic and rapidly expanding business, focused on delivering critical infrastructure projects, across the utility and social infrastructure sectors.

Our team of highly skilled and hardworking specialists deliver innovative solutions to the complex challenges our clients face.

Our company is split into two business areas:

Utility Infrastructure

Our team of Utility Infrastructure specialists design, build and maintain critical water, energy (gas), power and telecoms infrastructure, for the UK’s largest network owners and operators.

Social Infrastructure

Our team of Social Infrastructure specialists revitalise homes and communities by carrying out a wide range of work, from retrofit to refurbishment, and maintenance.

Job Description

The Role

As Document Controller within our Decarbonisation (SHDF) team, you will play a key role in supporting the delivery of energy efficiency and retrofit programmes across social housing portfolios. You will ensure project documentation is accurately controlled, compliant, audit‑ready and managed in line with SHDF requirements, company procedures and regulatory standards.

Key Responsibilities

Manage project documentation for SHDF funded decarbonisation works, ensuring documents are accurately organised, stored and distributed.

Administer the Document Management System (DMS), including setting up workflows, managing access permissions and ensuring data security.

Maintain compliant, audit‑ready records in line with SHDF, PAS 2035, client and internal governance requirements.

Support project and design teams with document formatting, templates and document control best practices.

Monitor and control versioning, ensuring teams are working from the latest approved documentation.

Support reporting requirements for decarbonisation programmes and funding compliance.

Produce weekly summary reports on various project stages.

Maintain the compliance SharePoint system in accordance with company procedures. Undertake the archiving of completed documents as required.

Identify opportunities to improve document control processes and implement best‑practice solutions.

Qualifications

Experience

Previous experience in a Document Controller role within construction, retrofit or social housing environments.

Experience with EDMS platforms such as Aconex, SharePoint or Asite is preferred but not essential.

Technical Skills

Strong MS Office capability.

Confident using document management systems and working with structured data.

Personal Attributes

Highly organised with excellent attention to detail.

Able to manage multiple tasks and priorities in a project environment.

Strong communication skills with the ability to liaise effectively with design, commercial and delivery teams.

Proactive problem‑solver with a continuous‑improvement mindset.

This is an excellent opportunity to join a growing decarbonisation and sustainability focused team, supporting the delivery of impactful SHDF programmes and helping to improve homes and communities.

Additional Information

We offer:

• Competitive salary and benefits package
• Opportunities for career progression aligned with the company’s growth

How to Apply:

If you are ready to be part of our expanding team and contribute to our success, apply today for immediate consideration. Join us on this exciting journey of growth and innovation!