Resource Assistant

Girl&Bear; London; On-site; GBP 28,000 - 38,000; Full time

Job summary

Girl&Bear, a leading global content creation studio, seeks a Resource Assistant to support the Design Department. The role involves matching staff to projects, managing freelancer admin processes, and ensuring quality output. Ideal candidates are skilled in administration, possess great attention to detail, and have an interest in design.

Qualifications

• Strong administrative skills and great attention to detail.
• Interest in design and/or artworking.
• Excellent customer service skills and ability to build relationships.

Responsibilities

• Support the Resource team by matching staff and skills to project tasks.
• Manage admin processes for freelancers across Design & ArtLab.
• Report freelance actuals to HR & Finance weekly.

Skills

Administration

Attention to Detail

Communication

Negotiation

Customer Service

Tools

Google Slides

Adobe CC

Job description

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Girl&Bear is a global content creation studio which supercharges the output of VCCP - a challenger agency for challenger brands. Girl&Bear is about transforming the way we bring ideas to life. We have hubs around the globe which we utilise to share our expertise and resources, ensuring we’re always at the forefront of production solutions in an ever-evolving production landscape.

We have a strong culture, a unique proposition, and an exceptionally high quality of output driven by our brilliant makers - each one given the freedom and support to deliver quality & craft without compromise.

The Girl&Bear focus is to continuously evolve and elevate our offering with new capabilities, new skills, and new ways of working - we’re a studio of makers where everything that can be made, will be made.

To drive this vision, we know that great people are paramount to bringing this all to life - so this is where you come in...

A bit of background

VCCP is a challenger agency for challenger brands. We have always challenged ourselves internally to develop our model and offering. It’s this challenger spirit which led VCCP to be ahead of time with our internal production capabilities. The market has moved quickly, and many other businesses now compete to produce the ideas and campaigns we develop, often claiming to do it cheaper, faster, and better.

At Girl&Bear, we have outstanding making and production capabilities living together and always evolving to ensure a contemporary and market-leading integrated ‘making’ offering.

At Girl&Bear, we strive to achieve a difficult task: a total transformation of how we make ideas and improve quality whilst building efficiencies to offer value to our clients. It also needs to be an enjoyable experience for our clients and people to make with us.

The principles of VCCP are absolutely appropriate for Girl&Bear, particularly: Be Proud, Be Agile, Be Lean, Be Unprecious. All Girl&Bear’ers should familiarise themselves with these and embrace the agency’s entrepreneurial spirit.

The role

The Resource Assistant will play a pivotal role within our Design Department, reporting to the Head of Resource and working closely with them and the Resource Manager within the Design team.

Key responsibilities

• Support the Resource team by matching staff and skills to project tasks, ensuring quality output. This will initially be across House and internal projects, progressing to client work when appropriate.
• Work alongside ArtLab Managers to open and reconcile jobs and create job folders.
• Manage admin processes for freelancers across Design & ArtLab, including finding talent, updating the ‘little black book’ of freelancer details, completing IR35 assessments, gaining internal approvals, and setting up freelancers on relevant systems.
• Onboard new freelancers or staff members, showing how to log time and checking that it’s completed at the end of each week.
• Report freelance actuals to HR & Finance at the end of the week.
• Arrange New Supplier, Freelance, and NDA forms for any new independent freelancers.
• Assist with financial admin including chasing POs, chasing job number setups, and ensuring estimates and costs are added to relevant systems where appropriate.
• Enter and track holidays into the resource system.
• Assist with any intern/work experience itineraries.
• Send out bi-weekly timesheet reminders to staff and check they’re completed correctly.
• Keep ICPs updated about their booking status and chase pencils.
• Provide holiday cover for other team members and assist with additional resource requests and job setup admin.

Skills & Experience

• Strong administration skills and great attention to detail.
• An interest in design and/or artworking, with experience in Google Slides and/or Adobe CC preferable.
• A self-starter who is independent and resourceful.
• A great communicator and negotiator.
• Passionate about what you do and how you can influence brilliant creative output.
• Excellent customer service skills and the ability to quickly build relationships both internally and externally.

VCCP DE&I Statement

We believe that DE&I is about creating a strong culture of inclusion within our agency, where everyone can thrive and be their authentic self. VCCP is an equal opportunity employer and does not discriminate on the basis of gender, age, disability, religion, belief, sexual orientation, marital status, or ethnicity. If you require any adjustments during the application or interview process, please let us know via [e-mail].

**Please note: We try to respond to as many applications as possible, but if you do not hear from us within two weeks of submitting your application, please assume we are unable to proceed with your application for this specific role. Thank you for your interest in VCCP.**

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Advertising Services

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