Research Data & Intellectual Property Principal Library Assistant

University of Southampton Malaysia; Southampton; On-site; GBP 25,000 - 35,000; Full time

Job summary

The University of Southampton Library service seeks a Principal Library Assistant to support research data and intellectual property teams. Responsibilities include managing workflows, resolving queries, and supervising team members. The role requires strong communication and organizational skills, with a commitment to excellent customer service.

Benefits

Generous holiday allowance

Flexible working approach

Qualifications

• Ability to work with minimal supervision.
• Excellent organizational skills and attention to detail.
• Commitment to providing excellent customer service.

Responsibilities

• Answer and resolve queries from students and staff.
• Manage workflows for thesis submissions.
• Prepare reports and analyze data for operational effectiveness.

Skills

Communication

Organizational skills

Interpersonal skills

Problem-solving

Computer literacy

Job description

University of Southampton Library service is seeking to appoint a dynamic, enthusiastic, and proactive Principal Library Assistant to work as part of our small research data and intellectual property (RD& IP) teams. You will engage with staff and students to provide effective and efficient support in the areas of research data, theses, copyright and intellectual property.

The role

The Post-holder Will

1. Answer/triage queries and resolve problems from students, colleagues and external users.
2. Mediate the deposition of research data into the institutional repository, following workflows and evaluating datasets, liaising with researchers to ensure datasets are suitable for the repository.
3. Manage the Library’s day-to-day workflow for the final submission of theses, liaising with students, faculties and doctoral college as required.
4. Prepare reports, review workflows and analyze data to ensure operational effectiveness.
5. Supervise the assignment and registration of DOIs for University of Southampton outputs.
6. Help plan and run training events as well as design training materials tailored to student and staff needs.
7. Line manage a Senior Librarian Assistant within the RD & IP team.

About You

You must be able to work with minimal supervision, organise workflows to agreed targets, take the initiative in problem-solving, determine priorities and meet deadlines. You will have excellent communication, organisational and interpersonal skills, and a commitment to providing excellent customer service. You will be required to provide support to team colleagues and direct reports in day-to-day activities. A good level of computer literacy is essential, as is the ability to work to a high level of accuracy.

What We Can Offer You

As a university we aim to create an environment where everyone can thrive and are proactive in fostering a culture of inclusion, respect and equality of opportunity. We believe that we can only truly meet our objectives if we are reflective of society, so we are passionate about creating a working environment in which you are free to bring your whole self to work. More about our commitment to EDI. If you need any adjustments made to the application or selection process so you can do your best, let us know.

With a generous holiday allowance as well as additional university closure days we are committed to supporting our staff and students and open to a flexible working approach. Check out the staff benefits.

If you wish to discuss the role in more detail, please contact Isobel Stark, Head of Research Data & Intellectual Property at [e-mail]

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Further Details

• Job Description and Person Specification

We are committed to equality, diversity and inclusion and welcome applicants who support our mission of inclusivity.

Apply by 11.59 pm GMT on the closing date. For assistance contact Recruitment on [phone] or [e-mail] quoting the job number.

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