Medical Equipment Library Assistant

University Hospital Southampton NHS Foundation Trust; Southampton; On-site; GBP 24,000 - 28,000; Full time

Job summary

A leading hospital in Southampton seeks a Medical Equipment Library Assistant to join their dedicated team. The role involves collecting and delivering medical equipment, maintaining records, and ensuring compliance with infection prevention guidelines. Ideal candidates will have strong communication skills and experience in healthcare or customer service. This position offers full-time hours with a commitment to equality and a supportive working environment.

Benefits

Flexible working environment

Discounted travel benefits

Parking permit eligibility

Qualifications

• Experience in healthcare or customer service required.
• High attention to detail and proactive initiative needed.

Responsibilities

• Collect and deliver medical equipment promptly.
• Maintain accurate records using an electronic database.
• Handle queries from clinical teams.

Skills

Attention to detail

Initiative

Communication

Fitness

Education

Experience in healthcare

Customer service experience

Tools

Computer

Job description

This post is only open to internal applicants.

Medical Equipment Library Assistant

Main area Support Services Grade Band 2 Contract Permanent Hours

• Full time
• Part time

37.5 hours per week Job ref 188-THQ2020525-I

Site Southampton General Hospital Town Southampton Salary £24,169 pa or pa pro rata Closing 30/05/2025 23:59 Interview date 12/06/2025

Job overview

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for a detailed job description of the role.

Main duties of the job

The Medical Equipment Library (MEL) is part of the wider Clinical Engineering department at UHS. We are a small, friendly team who are excited to be able to offer this opportunity for a dedicated, customer-focused, enthusiastic individual to join our team.

MEL operate a collection and delivery service of diverse medical equipment to wards and departments across the UHS site. We are responsible for ensuring equipment is delivered promptly, within service dates and adheres to infection prevention guidelines.

Key Responsibilities:
• Collect and deliver medical equipment in a timely manner.
• Clean and process medical equipment according to work instructions.
• Record loans using an electronic asset management database, ensuring accurate records.
• Operate a phone line service, handling queries and requests from clinical teams.
• Complete audits of loaned devices with accuracy.
• Process equipment to be returned to the manufacturer.
• Actively search for devices in need of servicing.
• Liaise with colleagues in the trust from clinical and non-clinical areas and colleagues from third-party companies and suppliers.

Working for our organisation

University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.

Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.

We believe that using technology wisely shows strong time management and commitment to innovation. However, personalizing your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.

At UHS we’re committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.

At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We’re committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.

Detailed job description and main responsibilities

What experience/skills are needed?

• High levels of attention to detail.
• Ability to take initiative and be proactive.
• Experience in healthcare or a customer service role.
• Strong verbal and non-verbal communication skills.
• Good levels of fitness.

Other information:

This role will cover Monday-Friday 08:00-16:00 with no bank holidays or weekends.

Please refer to the person specification and job description for a full understanding of the necessary experience, skills and responsibilities.

Person specification

Previous or relevant experience necessary

• Routine use of computer and keyboard
• Logical and consistent working/career pattern
• Previous experience of working in a hospital or with medical equipment or with customers

Values and behaviours

• Patients First
• Always Improving
• Working Together

Please be advised that this vacancy may close earlier than stated if we receive a large number of applications. We will not accept any applications or queries via agencies, under any circumstances.

Getting to work should be as easy as possible and that’s why we have introduced the UHS travel promise – a commitment from the Trust that we will provide reasonable travel options for every member of staff. Every member of staff can apply for a permit to use our park & ride facility. Eligibility for on-site parking is dependent on the nature and requirement of the role. All staff can also access a range of discounted benefits relating to travel including reduced price bus tickets, purchase of salary sacrifice bikes and ultra-low emission cars.

Our commitment to equality

Equality remains at the centre of our policymaking, service delivery, and employment practice, giving all employees equal opportunity to develop, apply for promotions, and have working arrangements that enable them to achieve a manageable work-life balance.

UHS actively promotes a work environment free from harassment and discrimination and provides training for managers and staff to ensure this happens. We also closely monitor recruitment activity, training, development, and employment practices to ensure equality of practice with regard to race, colour, ethnic or national origin, religion or belief, gender, sexual orientation, disability, marital status and age.

How and why we use your information

The Trust is under a duty to protect the public funds it administers, and to this end may use the information you have provided on this form for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes.

The European General Data Protection Regulations enhances individuals’ rights and safeguards all of their data in place under the DPA.

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