Research Administrative Officer

BVSC; Birmingham; Hybrid; GBP 22,000 - 30,000; Full time

Job summary

Join a vibrant team as a Research Administrative Officer at BVSC, where your organisational skills and attention to detail will help drive impactful research projects. This role offers a unique opportunity to collaborate with diverse stakeholders while supporting the voluntary sector's innovative initiatives. You'll manage essential administrative tasks, coordinate meetings, and maintain effective office systems, all within a supportive and inclusive environment. If you're proactive and thrive in a dynamic setting, this position is perfect for you. Embrace the chance to contribute to meaningful change and make a difference in Birmingham's voluntary sector!

Benefits

Supportive Work Environment

Flexible Working Arrangements

Opportunity to Make an Impact

Qualifications

• Proven skills in developing office systems and coordinating meetings.
• Strong IT proficiency and excellent verbal and written communication skills.

Responsibilities

• Provide administrative support to ensure smooth running of the Research Directorate.
• Coordinate meetings, manage diaries, and support communication via social media.

Skills

Organisational Skills

IT Proficiency (Microsoft Office, Teams, Zoom)

Excellent Communication Skills

Customer Service

Teamwork

Attention to Detail

Job description

BVSC Research, Closing date: 17 January 2025

Join Our Team as a Research Administrator at BVSC Research!

Are you highly organised and detail-orientated, with a passion for making a difference?
BVSC is seeking a dedicated Research Administrative Officer to support the dynamic work of our Research Directorate. This is an exciting opportunity to join a vibrant team committed to working with and for the voluntary sector through innovative research and evaluation projects.

Job Title: Research Administrative Officer
Salary: £22,779 pro rata per annum
Responsible to: Research & Evaluation Manager
Location: Working hours divided between BVSC Offices (Latham House, 33-34 Paradise Street, B1 2AJ) and home address, as agreed by BVSC
Hours of work: 21 hours per week spread over 4-5 days
Contract: Permanent

Role Overview

The Research Administrative Officer will provide day-to-day administrative support to ensure the smooth running of the Research Directorate. The role involves liaising with internal and external stakeholders, coordinating meetings and fieldwork, managing diaries, maintaining effective office systems, and supporting communication via social media platforms and our website.

If you are organised, proactive, and thrive in a collaborative environment, we want to hear from you!

Key Responsibilities

1. Provide outstanding support to the team and its partners by managing enquiries and relaying messages.
2. Develop and maintain efficient office systems, ensuring documentation is filed and archived appropriately.
3. Support diary management and administrative tasks for the Director and team members.
4. Coordinate fieldwork arrangements, including liaising with participants and managing consent forms.
5. Organise and facilitate meetings (online and in-person), including agenda setting and minute-taking.
6. Manage social media activities and assist with website content development.
7. Maintain and update mailing and partnership contact lists.
8. Arrange travel and accommodation for team members.
9. Ensure compliance with Data Protection policies.
10. Contribute to BVSC’s corporate activities, including promoting services and supporting funding opportunities.

What We’re Looking For

We are seeking a candidate with:

1. Experience: Proven skills in developing office systems, coordinating meetings, and delivering excellent customer service.
2. Skills: Strong organisational skills, IT proficiency (Microsoft Office, Teams, Zoom), a good eye for detail, and the ability to manage competing priorities.
3. Communication: Excellent verbal and written communication skills to engage effectively with diverse stakeholders.
4. Teamwork: A collaborative mindset and ability to work autonomously in a fast-paced environment.
5. Values: Commitment to BVSC’s ethos, equal opportunities, and values.

What We Offer

1. A supportive and inclusive work environment.
2. A chance to make a tangible impact within the voluntary sector.
3. Flexible working arrangements (where applicable).

Working for BVSC

Our organisation’s culture is underpinned by our 4 core values – Commitment, Collaboration, Inclusion and Integrity. These values are demonstrated in the work of our staff team, who are integral to the achievement of our mission to support and advocate for a vibrant, resilient voluntary sector in Birmingham.

Please visit our website for more information about working with BVSC. https://www.bvsc.org/working-for-bvsc

We encourage applicants to think creatively about how they can meet the requirements of the role and person specification if there are essential criteria you do not meet, so please describe this in your application. We are looking for talented individuals who align with our values and support our mission – there are no barriers to how you demonstrate this.

We are a Second Chance Charter employer, committed to ensuring that people with convictions can access employment. DBS checks will be conducted once a job offer has been made and accepted. This role is subject to a basic DBS check.

Closing date for applications – Friday 17th January 2025
Interviews to take place – Thursday 13th February 2025 at the Latham House office

Shortlisted applicants will be contacted by 31st January 2025. If you have not been contacted by 31st January 2025 you should assume you have not been shortlisted.

Ready to Apply?

If you are ready to bring your administrative expertise to a role where you can make a real difference, we’d love to hear from you! Please send us a CV, a covering letter and equal opportunities monitoring form to [e-mail] detailing how your experience matches what we’re looking for.

At BVSC, we believe that diversity drives creativity and innovation. We are committed to equality, fairness, and inclusivity, creating a workplace where everyone feels they belong. We particularly encourage applications from candidates who are underrepresented within BVSC Research, including individuals from Black, Asian, and minority ethnic backgrounds, people with disabilities, and those identifying as LGBTQIA+.

If you would like to discuss the role or find out more, please call Susannah Wilson on 07824 425509.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.