Safeguarding Administration Officer

NHS; Coventry; On-site; GBP 24,000 - 26,000; Full time

Job summary

An established healthcare provider is seeking a dedicated administrative professional to support its Safeguarding service. In this role, you will be integral to ensuring operational excellence by managing documentation, facilitating training, and supporting incident investigations. You will work within a passionate team committed to high-quality patient care and continuous improvement. This is a fantastic opportunity to contribute to a leading NHS Trust, recognized for its commitment to excellence and innovation in healthcare. Join a vibrant environment that values diversity and promotes professional development.

Qualifications

• Experience in administrative support within a healthcare setting.
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Act as a point of contact for inquiries, ensuring effective communication.
• Support the Safeguarding Team in incident investigations and documentation.

Skills

Administrative Skills

Communication Skills

Organizational Skills

Team Support

Education

Relevant Administrative Qualification

Tools

Office Management Software

Job description

Job summary

• To provide comprehensive and confidential administrative and clerical activities to meet the needs of the Safeguarding service in accordance with Departmental, Trust, and National standards, policies, and procedures.
• To effectively communicate related information and advice to enable the multi-disciplinary team to achieve operational excellence.

Please be advised sponsorship is not eligible for this post.

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

Main duties of the job

1. To act as a point of contact for dealing with enquiries and take action as necessary, liaising and effectively communicating at all levels using written, oral, and electronic methods.
2. To ensure, wherever possible, that all documentation is up-to-date, orderly, and available whenever decisions or reports are required, reporting exceptional circumstances where necessary.
3. To assist with the implementation and maintenance of an efficient office management system/procedures to enable the Department to optimise their standards of service.
4. Support team members by undertaking appropriate staff training and development as required, providing cross-cover on a reciprocal basis in the absence of colleagues.
5. Support the Safeguarding Team in facilitating incident investigations by organising meetings, ensuring relevant documentation is available, taking notes/minutes during meetings, and following up on any resulting action plans.

About us

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high-quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its reputation as a worldwide leader in healthcare.

We are proud to be recognized as a Pathway to Excellence designated organization - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will be part of a passionate, talented team and will have access to a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organization that makes full use of the talents, skills, experience, and perspectives available in our diverse society. We want everyone to feel respected, valued, and able to achieve their potential, receiving the most appropriate and relevant care. We aim to create an environment where fairness, respect, equality, dignity, and autonomy are core values.

Date posted: 01 May 2025

Pay scheme: Agenda for change

Band: Band 3

Salary: £24,625 to £25,674 per annum

Contract: Permanent

Working pattern: Full-time

Reference number: 218-AC-B3-7131610

Job locations: University Hospitals Coventry and Warwickshire, Clifford Bridge Road, Coventry, CV2 2DX

Job description

Job responsibilities

1. Support safeguarding training throughout the trust by means of administration and facilitation of classes.
2. Support the provision of assurances that actions from internal and external audits are progressing to inform Trust committees.
3. Work effectively with colleagues, internally and externally, to ensure the dissemination of highly sensitive and restrictive information related to vulnerable adults, children, young people, and their families.
4. Manage stationary levels for the team through stock monitoring and ordering as required.
5. Manage and prioritize work in line with agreed schedules and professional standards.

For further details of the role, please see the attached job description.