Reprographics Assistant

LIEUTENIANT-COLONEL AND MRS W.H. COLLEY MEMORIAL SCHOLARSHIP; Essex; On-site; GBP 21,000 - 25,000; Full time

Benefits offered by this job

Reduced school fees

Free car parking

Luncheons

Job summary

St. Aubyn’s School is seeking a Reprographics Assistant to provide a high-quality reprographics service across the School.

You will prepare printed and physical resources for teaching and support staff, including photocopying, printing, collating and laminating, while working in an educational environment with frequent interaction with pupils. The role includes production planning, cost monitoring, equipment maintenance and collaboration with the Performing Arts and other departments.

Qualifications

• General education including competent written English and numeracy.
• Training in the safe use of reprographics, display-making or production equipment.
• Experience managing administrative, production or printing tasks to deadlines.
• Experience prioritising multiple requests.

Responsibilities

• Provide a central reprographics service for teaching and support staff, including photocopying, printing, scanning, laminating, guillotining and other resource-production tasks.
• Prepare teaching resources, worksheets, booklets, assessment materials, programmes and forms for printing.
• Handle confidential documents with appropriate discretion and security.
• Monitor printing volumes, costs and usage, and produce regular reports.
• Assist with drama productions and creative projects, including props and displays.

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Confidentiality

Education

General education

Numeracy

English proficiency

Tools

Microsoft Office

Photocopiers & printers

Laminators

Job description

St. Aubyn’s School Candidate information pack

Welcome to St. Aubyn’s

At our school, we are dedicated to nurturing curious minds, fostering academic boldness, and building inclusive communities.

Through innovative teaching methods and a dynamic curriculum, we empower every child to reach their full potential and become lifelong learners and contributors to society. We embrace diversity, champion inquiry, and cultivate a culture of respect, empathy, and resilience.

As a thread through the School, the St. Aubyn’s Promises guide us in our behaviour towards one another and our determination to be the best versions of ourselves possible.

We welcome your interest in joining our passionate and dedicated team of teachers and support staff, and look forward to receiving your application. If you have any questions, please do get in touch!

Aims of the School

Our aim is to create an environment where academic excellence and personal growth intertwine seamlessly. Building upon our enduring motto, “Fortiter, Fideliter, Feliciter; Bravely, Faithfully, Happily,” we embrace a dynamic approach to teaching and learning that honour tradition, while also embracing innovation.

Bravely

A commitment to excellence in:

Academic boldness, Championing curiosity, Broadening opportunity

Faithfully

A commitment to our citizenship in:

Community connectors, Environmental stewards, Actively inclusive

Happily

A commitment to looking after our well-being through:

Active lives, Nurturing spaces, Healthy mindsets

St Aubyn’s at a glance...

A member of the Bancroft’s Family of Schools, a group of leading independent schools on the London/Essex border

Early Years provision nationally recognised as a ‘Significant Strength’ (ISI report, 2025)

484 pupils aged 3 to 11

Staff benefits include reduced school fees, free car parking and lunches

Founded in
1884 and moved
to current site in
1919

Excellent facilities and specialist teachers for art, music, drama, sport, IT and languages

Set in eight acres of leafy grounds on the edge of historic Epping Forest

Closest stations: Woodford, South Woodford and Highams Park On the 179, 20 and W13 bus routes

100%
of Year 6 pupils
offered places at selective
independent
schools in 2025

Job description

Job title: Reprographics Assistant

Department: Business Support

Reports to: Bursar

Line manages: N/A

Job summary The Reprographics Assistant will provide an efficient, responsive and high-quality reprographics service across the School. The postholder wil take responsibility for preparing printed and physical resources requested by teaching and support staf including photocopying, printing, collating and laminating. The postholder wil be comfortable in working in an educational environment where interactions with children are frequent.

Key duties and responsibilities Reprographics and resource preparation 1. Provide a central reprographics service for teaching and support staff, including photocopying, printing, scanning, laminating, guillotining and other resource-production tasks. 2. Prepare teaching resources, worksheets, booklets, assessment materials, programmes, forms,

signage, posters and other documents, and reformat documents where necessary so that they are professionally presented and suitable for printing 3. Handle confidential documents, including pupil information, reports and assessment materials, with appropriate discretion and security.

Printing oversight and cost control 4. Monitor photocopying, printing, paper and consumables usage across the School, and produce

regular reports showing printing and photocopying volumes, costs, and patterns of usage. 5. Encourage economical and environmentally responsible printing practices. 6. Support the development and implementation of school procedures governing reprographics

requests, lead times, print permissions and responsible use. Equipment and stock management

7. Ensure that reprographics equipment and work areas are clean, organised, secure and ready for use.

8. Undertake routine equipment tasks such as replacing toner and clearing straightforward paper

jams. Report faults promptly, log service calls and liaise with suppliers or contractors where required.

9. 10.

Maintain appropriate stocks of paper and other reprographics consumables. Check deliveries and maintain accurate records of orders, expenditure and stock usage.

11.

Drama productions and creative projects

12. Provide practical and creative assistance to the Performing Arts Department, particularly in

preparation for productions and performances.

1. Assist with the design and production of props, scenery, posters, display boards and other resources.

2. Use practical problem-solving skills to help translate creative ideas into achievable designs.

3. Work within agreed budgets, timescales, safety requirements and available materials.

4. Support other departments with approved displays, exhibitions, events and creative projects where workload permits.

Workflow and departmental support

1. Plan work proactively around known school events, assessment periods, productions and other predictable periods of increased demand.

2. Maintain a forward calendar of significant deadlines and expected workload peaks.

3. Manage several workflows simultaneously without losing accuracy or overlooking deadlines.

4. Communicate clearly with colleagues about priorities, progress, capacity and completion dates.

5. Maintain orderly physical and digital filing systems for requests, completed work, templates and supplier information.

6. Contribute ideas for improving the efficiency, quality and sustainability of the School’s reprographics services.

General responsibilities

1. Work cooperatively with teaching and support staff and provide a helpful, professional internal service.

2. Participate in relevant training and professional development.

3. Attend appropriate meetings and school events where required.

Safeguarding

The postholder will be required to submit an Enhanced Disclosure and Barring Check (DBS).

The postholder is responsible for promoting and safeguarding the welfare of all children and young person’s they are responsible for, or come into contact with.

St Aubyn’s policy and procedure

The postholder is required to actively follow and abide by all St. Aubyn’s policies and procedures including Equal Opportunities, Safer Recruitment and Child Protection, and will maintain an awareness and observation of Fire and Health & Safety Regulations.

The postholder will carry out any other duties as are within the scope, spirit and purpose of this job description as requested by the line manager or Head of Department/Section.

If during the course of time the duties and responsibilities should change, the job description will be reviewed and amended in consultation with the postholder.

Person specification

Job title: Reprographics Assistant

Department: Business Support

Qualifications

A good standard of general education, including competent written English and numeracy. (E)

Training in the safe use of relevant reprographics, display-making or production equipment. (D)

Experience

Experience of managing administrative, production or printing tasks to deadlines. (E)

Experience of prioritising multiple requests. (E)

Experience of working independently and taking responsibility for completing tasks. (E)

Experience of operating photocopiers, printers and laminators. (E)

Experience of working in a school or educational setting. (D)

Experience of monitoring printing volumes, stock use or departmental expenditure. (D)

Experience of creating props, scenery, backdrops, displays or theatrical materials. (D)

Knowledge and skills

Strong organisational and time-management skills. (E)

The ability to work accurately under pressure and meet firm deadlines. (E)

Good written and verbal communication skills. (E)

A strong eye for layout, presentation, colour and visual detail. (E)

Competence in using Microsoft Office or equivalent productivity software. (E)

The ability to monitor costs and keep reliable records. (E)

The ability to give clear, tactful feedback to requests. (E)

Practical problem-solving skills. (E)

An understanding of confidentiality and responsible information handling. (E)

The ability to work safely with equipment, tools and materials. (E)

Knowledge of sustainable printing and resource-management practices. (D)

E = Essential for post D = Desirable

Oct2026

Contact us St. Aubyn’s School, Bunces Lane, Woodford Green, Essex, IG8 9DU 020 8504 1577 [e-mail]

Bravely, Faithfully, Happily