Repairs Administrator - Part-Time

Together Housing; Lancashire; Hybrid; GBP 18,000 - 26,000; Part time

Benefits offered by this job

Salary pro rata

Hybrid role

27 days holidays

Family-friendly policies

Health and wellbeing benefits

Training opportunities

Cycle to work

Vehicle leasing

Staff support networks

Job summary

Together Housing in Blackburn is seeking a proactive Repairs Administrator to support the Repairs function. The role is 24 hours per week, offered as a hybrid arrangement and pro rata for part-time hours.

You will handle administrative tasks across ICT systems, workwear orders, contractor coordination, and fleet/facility data processes to ensure timely service delivery within SLAs.

Qualifications

• Experience in administrative environments.
• Experience inputting data in ICT systems and generating performance data.
• Strong workload planning, prioritisation and meeting deadlines.
• Excellent communication with staff, contractors and customers.

Responsibilities

• Provide administrative support to the Repairs team across the group.
• Record and update information in ICT systems and portals.
• Order and coordinate delivery of workwear and repairs across the group.
• Liaise with colleagues, contractors and managers to resolve issues.
• Coordinate contractor information in QL and support fleet management.
• Support material contract data uploads and portal maintenance.

Skills

Administration experience

Data entry / ICT systems

Workload planning

Communication skills

Tools

Lex portal

Masternaut

Wolseley portal

Documotive

EBIS

Job description

Repairs Administrator - Part-time Together Housing Blackburn, England, GB

We are looking for a proactive and detail-focused Repairs Administrator to join our team in Blackburn. In this role you will support the smooth running of our Repairs function. This vital role provides administrative and operational support across the group.

Together Housing Group: We are one of the largest housing associations in the North of England, managing over 38,000 homes across the North of England. We are a non-profit organisation, meaning any money we make is invested back into the company for the benefit of our residents and local communities.

Diversity & Inclusion: As an organisation we are committed to having a Diverse and Inclusive workforce. We would therefore welcome applications from candidates with any of the nine protected characteristics. We are also proud to be a Disability Confident employer. Further information can be found at this link - Equality and diversity - Together Housing Group

Working Pattern:
The 24 hours can be worked over either 4 or 5 days, depending on the successful candidate's preference and service requirements.

For example, this could be:

• 6 hours per day over 4 days, or
• Spread across 5 days in an alternative arrangement.

The exact working pattern will be agreed with the successful candidate.

Requirements

Outline of key responsibilities for the Repairs Administrator…

• To providing and carrying out administrative support to the Repairs team across the group.
• To be responsible for recording, maintaining and managing, timely and accurately the updating of information into ICT systems, including but not exhaustively invoice matching, raising EBIS orders, updating QL with completion and SOR information, saving to Documotive, updating various Portals including Lex, Masternaut, Wolseley and workwear supplier.
• To order and co-ordinate delivery of workwear including all associated tasks for users across the group for Repairs. Ensuring the right garment is ordered and delivered within agreed SLA timescales and is delivered right first time.
• To order, raise and arrange (via a FM helpdesk) repairs for THG offices across the group including liaising with colleagues and other services areas and contractors as necessary to ensure the repairs are carried out within agreed timescales.
• To liaise with colleagues, contractors and managers to support the resolution of any issues that require specialist expertise including ordering goods, services and supplies and facilitating delivery/access as necessary.
• To co-ordinate the collection and updating of contractor information into QL.
• To provide support of the running and maintenance of the fleet, including day to day management and maintenance of fuel cards, spot hire vehicles, processing of fines, maintenance of the telematics and leaseholder portals, producing reports to support managers/colleagues, maintaining the master spreadsheet of all fleet vehicle information, verifying and processing of invoices, raising EBIS orders for repairs.
• To provide day to day support for the material contract, including uploading of weekly file data, producing performance and financial information, maintenance of the material portal with leavers and starters information and top users, handling queries raised by team.

We are looking for someone who has…

• Experience of working within an administrative environment.
• Experience of using ICT systems to input data, analyse and interpret data, and provide performance data.
• Experience of organising and planning own workload, with the ability to prioritise work, meet deadlines, and keep others informed of progress.
• Excellent communication skills sufficient to liaise with staff, contractors and customers over the telephone, face to face, and individually.

In return, we are offering the successful candidate in the Repairs Administrator role…

• Starting salary of £25,878 (Full time salary equivalent) - Part-time pro rata
• 27 days holiday (rising to 32 over 5 years’ service) + bank holidays
• A flexible working environment, with a range of family friendly policies
• Your typical working hours will total 24 hours per week, from Monday to Friday, between the hours of 7 AM to 7 PM.
• This is a hybrid role
• Working arrangements are flexible in line with our Smart Working culture so that we deliver an excellent and accessible service for customers.
• Wide range of technical, professional, and personal development training opportunities
• Health and wellbeing benefits including access to GPs
• A range of financial and lifestyle benefits including cycle to work, vehicle leasing and financial advice
• We have a range of staff support networks, including menopause, culturally diverse, LGBTQ+ and disability.