Remote Team Coordinator — Admin & Governance

Wellcome Trust; Greater London; Hybrid; GBP 31,000 - 38,000; Full time

Job summary

Wellcome Collection, part of the Wellcome Trust, is hiring two Team Coordinators to join the Strategy, Delivery & Transformation team. The roles support and enable multiple teams with high‑level administrative tasks and governance processes.

You will provide essential operational support, manage meetings, onboarding and office operations while contributing to a collaborative, inclusive culture. The role offers hybrid working and opportunities to grow within a global foundation.

Qualifications

• Ability to multi-task, prioritise, take initiative and work to deadlines.
• Well-developed time management skills, including prioritising and reprioritising tasks.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office suite (Word, Outlook, Excel, SharePoint).
• Ability to handle confidential material professionally.
• Positive, collaborative attitude in a high performing team.

Responsibilities

• Provide high-quality administrative support to the Directorate and Leadership Team, including expenses, invoice processing, purchasing, and managing operational activities.
• Coordinate internal and external meetings, preparing agendas, papers and presentations, taking accurate minutes, and tracking actions to completion.
• Organise all-staff meetings, governance meetings, workshops, training sessions, away days, and provide logistical support for events as required.
• Manage onboarding activities for new team members and arrange travel/accommodation for leaders for external meetings.
• Oversee office operations, including supplies, equipment, technology needs and workspace arrangements.
• Collaborate across Wellcome Collection to ensure a positive, inclusive culture and provide administrative cover as needed.

Skills

Multitasking

Time management

Communication

Calendar management

Stakeholder engagement

Tools

Microsoft Office

SharePoint

Monday.com

Job description

Wellcome Collection, part of the Wellcome Trust, is hiring two Team Coordinators to join the Strategy, Delivery & Transformation team. The roles support and enable multiple teams with high‑level administrative tasks and governance processes.

You will provide essential operational support, manage meetings, onboarding and office operations while contributing to a collaborative, inclusive culture. The role offers hybrid working and opportunities to grow within a global foundation.