Team Coordinator - Wellcome Collection

Wellcome Trust; Greater London; Hybrid; GBP 31,000 - 38,000; Full time

Job summary

Wellcome Collection, part of the Wellcome Trust, is hiring two Team Coordinators to join the Strategy, Delivery & Transformation team. The roles support and enable multiple teams with high‑level administrative tasks and governance processes.

You will provide essential operational support, manage meetings, onboarding and office operations while contributing to a collaborative, inclusive culture. The role offers hybrid working and opportunities to grow within a global foundation.

Qualifications

• Ability to multi-task, prioritise, take initiative and work to deadlines.
• Well-developed time management skills, including prioritising and reprioritising tasks.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office suite (Word, Outlook, Excel, SharePoint).
• Ability to handle confidential material professionally.
• Positive, collaborative attitude in a high performing team.

Responsibilities

• Provide high-quality administrative support to the Directorate and Leadership Team, including expenses, invoice processing, purchasing, and managing operational activities.
• Coordinate internal and external meetings, preparing agendas, papers and presentations, taking accurate minutes, and tracking actions to completion.
• Organise all-staff meetings, governance meetings, workshops, training sessions, away days, and provide logistical support for events as required.
• Manage onboarding activities for new team members and arrange travel/accommodation for leaders for external meetings.
• Oversee office operations, including supplies, equipment, technology needs and workspace arrangements.
• Collaborate across Wellcome Collection to ensure a positive, inclusive culture and provide administrative cover as needed.

Skills

Multitasking

Time management

Communication

Calendar management

Stakeholder engagement

Tools

Microsoft Office

SharePoint

Monday.com

Job description

Salary: £31,400- £38,300 Closing date: Thursday 5 November 2026 Contract type: permanent Interview dates: 1st stage; w/c 16 November 2026) online/Remote; 2nd stage: 23 November 2026 face to face

Wellcome Collection is part of Wellcome Trust, a global charitable foundation that supports science to build a healthier future for everyone. Wellcome Collection is a free museum and library exploring health and human experience, where you can enjoy exhibitions, museum and library collections, public events, and a vibrant shop and café. We also publish books and online stories. This is a great time to join Wellcome Collection as we embark on an exciting period of development. We are looking for two Team Coordinators to join our business operations team. These roles will play an important part in supporting and enabling our teams to deliver on our vision of a world where everyone’s experience of health matters.

Where in Wellcome will I be working?

You will be one of three Team Coordinators working within the Strategy, Delivery & Transformation team, reporting to the Wellcome Collections Operations Manager. Along with the Operations Manager and your fellow Team Coordinators, you will provide high level administrative support across multiple teams and departments within Wellcome Collection.

What will I be doing?

Wellcome Collection is a free museum and library that explores connections between health, life and human experience. We are looking for two highly organised and proactive Team Coordinators to provide essential administrative and operational support to our Directorate and Leadership Team. The roles are central to ensuring the smooth running of day-to-day activities, coordinating key meetings and governance processes, managing office operations, and supporting collaboration across teams. Working closely with colleagues across Wellcome Collection, you will help create an efficient, inclusive and well-connected working environment that enables teams to deliver their objectives and the Wellcome Collection strategy.

• Provide high-quality administrative support to the Directorate and Leadership Team, including expenses, invoice processing, purchasing, and managing operational activities.
• Coordinate internal and external meetings, preparing agendas, papers and presentations, taking accurate minutes, and tracking actions to completion.
• Organise all-staff meetings, governance meetings, workshops, training sessions, away days, and provide logistical support for events as required.
• Manage onboarding activities for new team members and arrange occasional travel and accommodation for leaders attending external meetings and conferences.
• Oversee office operations, including supplies, equipment, technology requirements, workspace arrangements, and maintaining accurate databases and records.
• Collaborate with colleagues across Wellcome Collection, contributing to a positive, inclusive culture while ensuring administrative cover and support across teams when needed.

Is this job for me?

To be successful in this role, you will bring previous PA, Executive Assistant or administrative experience gained within a busy and fast-paced environment. You will have excellent organisational skills, strong attention to detail, and the ability to manage multiple priorities while working to deadlines. You will be confident building relationships with stakeholders at all levels, handling confidential information with discretion, and communicating clearly in both written and verbal formats. Advanced Microsoft Office skills, including SharePoint, are essential, and experience of Monday.com would be advantageous. The ideal candidate will have experience managing calendars, preparing meeting papers and presentations, drafting correspondence, taking minutes, and coordinating complex administrative activities. You will be proactive, resourceful and comfortable taking initiative, with a collaborative approach and a commitment to delivering excellent support. Most importantly, you will thrive in a role where organisation, teamwork and attention to detail are critical to enabling the success of others.

Minimum Criteria:

• Ability to multi-task, prioritise, take initiative and work to deadlines.
• Well-developed time management skills, including ability to prioritise and reprioritise tasks without compromising quality, organising complex itineraries.
• As well as good verbal and written communication skills.
• Proficiency in the use of Microsoft Office suite of products (eg Word, Outlook, Excel, SharePoint)
• Ability to deal with people at all levels and deal professionally with confidential material and issues.
• A pragmatic, positive attitude with the desire to work within a high performing team.

Our Hybrid Way of Working

We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best. At Wellcome we have a hybrid way of working which is 3 days in our Euston Road offices (Tuesday, Wednesday and Thursday) with the remaining 2 days working either remotely or in the office. With this in mind however, Wellcome Collection is a 7 day per week operation. Therefore, in your role, on occasion it may be necessary for you to attend the office more frequently or support on work or projects outside of usual office hours.

Diversity and Inclusion is at the heart of everything we do

Diversity and Inclusion is a priority at Wellcome. We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition. Please visit our website for more information on adjustments and accessibility, or contact us at [e-mail].

#LI-AB1 #LI-Hybrid

We support researchers, we take on big health challenges, we campaign for better science, and we help everyone get involved with science and health research. Wellcome isn't just a supporter of great ideas, it's a great place to work. We offer excellent benefits and help our employees to develop in an open, respectful culture where differences are valued.