Hybrid Team Coordinator — Governance & Admin Lead

Confidential; Greater London; Hybrid; GBP 31,000 - 38,000; Full time

Job summary

Wellcome Collection, part of the Wellcome Trust, is hiring two Team Coordinators to join the Strategy, Delivery & Transformation team. You will provide high-level administrative support across multiple teams and help ensure smooth day-to-day operations.

The role requires proactive organisation, calendar management, minute-taking, meeting preparation, and collaboration with colleagues to enable the Wellcome Collection strategy. This is a permanent role with hybrid working.

Qualifications

• PA/EA experience or equivalent administrative background.
• Excellent organisational skills with strong attention to detail.
• Ability to manage calendars and multi-task to deadlines.
• Strong communication and stakeholder engagement.
• Proficient with Microsoft Office; experience with SharePoint is beneficial.

Responsibilities

• Provide high-quality administrative support to the Directorate and Leadership Team.
• Coordinate meetings, prepare agendas, papers and presentations, and take minutes.
• Organise all-staff governance meetings, workshops, and events; assist with travel and accommodation.
• Oversee office operations and maintain accurate records and databases.
• Collaborate across Wellcome Collection to support teams and maintain an inclusive culture.

Job description

Wellcome Collection, part of the Wellcome Trust, is hiring two Team Coordinators to join the Strategy, Delivery & Transformation team. You will provide high-level administrative support across multiple teams and help ensure smooth day-to-day operations.

The role requires proactive organisation, calendar management, minute-taking, meeting preparation, and collaboration with colleagues to enable the Wellcome Collection strategy. This is a permanent role with hybrid working.