Remote Executive Coordinator | Admin & Meetings

Wellcome Trust; Greater London; Hybrid; GBP 31,000 - 38,000; Full time

Benefits offered by this job

Hybrid working

Job summary

Wellcome Collection is a free museum and library exploring health and human experience. We are seeking two highly organised Team Coordinators to support the Directorate and Leadership Team and help ensure smooth daily operations, meetings, and governance processes.

You will coordinate onboarding, travel arrangements for leaders, and oversee office operations while fostering an inclusive, connected working environment. This is a permanent, hybrid role in a dynamic cultural charity.

Qualifications

• Proven experience in PA/EA or administrative roles in fast-paced environments.
• Strong organisational skills and attention to detail.

Responsibilities

• Provide high‑quality administrative support to the Directorate and Leadership Team, including expenses, invoice processing, purchasing, and managing operational activities.
• Coordinate internal and external meetings, preparing agendas, papers and presentations, taking accurate minutes, and tracking actions to completion.
• Organise all‑staff meetings, governance meetings, workshops, training sessions, away days, and provide logistical support for events as required.
• Manage onboarding activities for new team members and arrange occasional travel and accommodation for leaders attending external meetings and conferences.
• Oversee office operations, including supplies, equipment, technology requirements, workspace arrangements, and maintaining accurate databases and records.
• Collaborate with colleagues across Wellcome Collection, contributing to a positive, inclusive culture while ensuring administrative cover and support across teams when needed.

Skills

Time management

Organisational skills

Communication

Microsoft Office

Tools

SharePoint

Monday.com

Job description

Wellcome Collection is a free museum and library exploring health and human experience. We are seeking two highly organised Team Coordinators to support the Directorate and Leadership Team and help ensure smooth daily operations, meetings, and governance processes.

You will coordinate onboarding, travel arrangements for leaders, and oversee office operations while fostering an inclusive, connected working environment. This is a permanent, hybrid role in a dynamic cultural charity.