Executive Team Coordinator - Hybrid/Remote

Wellcome Trust; City Of London; Híbrido; GBP 31 000 - 38 000; Tempo integral

Resumo da oferta

Wellcome Collection, part of the Wellcome Trust, is seeking two Team Coordinators to join our Strategy, Delivery & Transformation team. You will provide high-level administrative and operational support across multiple teams, helping ensure smooth day-to-day activities and governance processes.

In this role you will support leadership through calendar management, minute-taking and travel arrangements. The ideal candidate will have PA/EA experience, strong organisational skills and proficiency in

Qualificações

• Previous PA, executive assistant or administrative experience in a busy environment.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Ability to build relationships with stakeholders at all levels while handling confidential information.

Responsabilidades

• Provide high-quality administrative support to the Directorate and Leadership Team, including expenses, invoice processing, purchasing, and managing operational activities.
• Coordinate internal and external meetings, prepare agendas, papers and presentations, take minutes, and track actions to completion.
• Organise all-staff governance meetings, workshops, away days, and provide logistical support for events as required.
• Manage onboarding for new team members and arrange travel/accommodation for leaders attending external meetings.
• Oversee office operations, including supplies, equipment, technology needs, workspace arrangements, and maintaining databases and records.
• Collaborate across Wellcome Collection to promote an inclusive culture and ensure administrative cover across teams.

Conhecimentos

Organisational skills

Time management

Stakeholder communication

Discretion with confidential material

Ferramentas

Microsoft Office

SharePoint

Descrição da oferta de emprego

Wellcome Collection, part of the Wellcome Trust, is seeking two Team Coordinators to join our Strategy, Delivery & Transformation team. You will provide high-level administrative and operational support across multiple teams, helping ensure smooth day-to-day activities and governance processes.

In this role you will support leadership through calendar management, minute-taking and travel arrangements. The ideal candidate will have PA/EA experience, strong organisational skills and proficiency in